Executive Assistant - Corporate
Executive Assistant | Corporate Division | Waitemata District
Permanent, full-time role based at North Shore Hospital
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.
About the Role
As an Executive Assistant within the Corporate Division at Health New Zealand Te Whatu Ora Waitemata, you will be required to provide proactive, efficient and comprehensive assistance and support to the Chief Nurse, as well as other members of the district leadership team.With a keen eye for detail and a methodical approach, you will have the ability to quickly build and maintain relationships with important stakeholders.
Key responsibilities of the role include:
Managing the Chief Nurses calendar, inbox, communications, and meeting arrangementsPreparing agendas, presentations, and minutes for key committees and leadership meetings
Coordinating events, travel, accommodation, and managing office supplies
Supporting financial and HR administration, including processing invoices and timesheets
Liaising with internal and external stakeholders, including handling official government communications
Identifying opportunities for process improvement and supporting strategic projects and initiatives
This is a fantastic opportunity to play a key role at the executive level, supporting impactful work across the health system and working closely with senior leaders in a dynamic, purpose-driven environment.
This role is covered by the PSA National Health Administration Workers collective agreement and is mapped to band 5.
Click here to view the position description.
About Us
Health New Zealand Waitemata provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.
For more information on living and working in Waitemata District, click here.
About you
To be successful in this role, you will have the following skills and experience:
Proven experience as an Executive Assistant supporting senior leaders, with at least 5 years in a similar role within a large organisationStrong skills in calendar and meeting management, minute taking, financial administration, and travel coordination
Excellent written and verbal communication skills with the ability to build effective relationships at all levels
Highly organised with strong attention to detail, sound judgment, and the ability to manage competing priorities under pressure
Proficient in Microsoft Office and general office systems
Professional presentation and the ability to handle sensitive information with discretion
Experience in the health sector or public service and exposure to project coordination is advantageous
If this sounds like you, please submit your application via our website, including an up-to-date CV and cover letter outlining the skills and experience you have that make you an ideal candidate for this position.
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Maori, Pacific, disabled, and rainbow communities.
How to Apply
To apply please click apply now. All applications must be submitted through our online careers portal. If you have any questions about the role, please contact Sarah Kneller Recruitment Consultant via sarah.kneller@tewhatuora.govt.nz.
We will review applications as received and may proceed with the recruitment process before the closing date of this advert.
Job reference: WDHB21202