Executive Assistant, Kidz First
Make a difference every day while supporting senior leaders in one of New Zealands leading healthcare organisations.
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.
The opportunity:
Reporting directly to the General Manager of Kidz First providing high-level executive and administrative support to both the General Manager and Clinical Director.
You will be the central point of communication and coordination for the SMOs (Senior Medical Officers) and will support rostering, CME (Continuing Medical Education), credentialing, CME claims, and additional duties as per appropriate contractual agreements.You will ensure smooth daily operations, enabling exceptional service delivery and supporting leaders to focus on what matters most delivering outstanding care.
Key responsibilities include:
Executive support to senior leaders and Senior Medical Officers (SMOs)SMO rostering, credentialing, and CME (Continuing Medical Education) coordination
Managing CME claims and contractual administration
Complex diary, meeting, and event management
Internal and external stakeholder communications
Budget and reporting support
Anticipating leadership needs and ensuring priorities stay on track
This is a permanent full-time position working 40 hours a week Monday to Friday and based at Middlemore Hospital.
About you:
You are a proactive, professional, and trusted Executive Assistant who can confidently manage confidential information and build strong working relationships. You stay calm under pressure, think ahead, and take initiative to ensure everything runs smoothly.
To succeed in this role, you will have:
Minimum 3 years experience as an EA/PA supporting senior leadershipAdvanced Microsoft Office skills (Outlook, Word, Excel, Visio, and PowerPoint)
Strong report writing and business communication skills
Exceptional organisational and time-management abilities
Experience handling sensitive and confidential information
Proven ability to manage multiple priorities effectively
Strong stakeholder and relationship management skills
Experience with rostering
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Maori, Pacific, disabled, and rainbow communities.
How to Apply:
To apply, all applications must be submitted through our online careers portal. To review the position description please 'click here' or for more information please contact Tangi Namulauulu in the Recruitment Centre on email tangi.namulauulu@middlemore.co.nz
Closing Date:26th May 2026