Office Admin/Manager

Paul McDonnell Homes is an established residential building company committed to delivering high-quality projects and excellent customer service. We’re looking for a proactive and organised individual to support our operations through strong administrative, accounts, and office management capabilities.

Job details and responsibilities:

• Process supplier and subcontractor invoices using Xero
• Perform bank reconciliations and manage accounts payable/receivable
• Set up and manage monthly bill payments
• Track and report on project budgets, ensuring alignment with actual spend
• Reconcile bills against quotes and identify any discrepancies
• Process wages and ensure timely payroll through our payroll system Smartly

• Assist the Project Manager in day-to-day project coordination
• Respond to client queries in a timely and professional manner
• Request and collate quotes from suppliers and subcontractors
• Maintain accurate and up-to-date project budget spreadsheets
• Prepare Code of Compliance documentation and submit as required

• General office administration including document management, filing, and scheduling
• Ensure smooth day-to-day running of the office operations
• Maintain supplier and contractor contact lists and documentation
• Support compliance with industry regulations and internal processes

Skills & Experience Required:

• Previous experience in a similar role, ideally within the construction or property industry
• Proficiency in Xero accounting and payroll software
• Strong organisational and communication skills
• Ability to manage multiple tasks and deadlines
• Attention to detail and problem-solving mindset
• Confident working independently and as part of a team

What we offer:

• Work from home
• A supportive and flexible work environment
• Exposure to a wide range of responsibilities and projects