Personal Assistant

About Us:

Irelax began in 2014 with the mission of improving the health and wellbeing of New Zealanders through premium quality portable massage devices and full-body massage chairs. We are committed to bringing the most innovative and professional wellness products from around the world, allowing our customers to relax and support their wellbeing anytime, anywhere.

About the Role:

Due to our continued growth, we are seeking an experienced and reliable Personal Assistant to provide high-level administrative support to our Director. This is a key role that ensures the smooth and efficient operation of the executive’s daily activities and supports internal coordination across the business.

Key Responsibilities:

Ø Act as the point of contact between the Director and internal teams, external partners, and clients.

Ø Organise meetings, appointments, and conferences; attend meetings, take minutes, and maintain relevant documents.

Ø Manage the Director’s calendar, including scheduling appointments, coordinating meetings, and arranging domestic and international travel.

Ø Maintain confidential files, correspondence, and business records with discretion and accuracy.

Ø Liaise with the management team to ensure consistent communication and smooth operational workflows.

Ø Screen telephone calls, inquiries, and requests, and handle them appropriately.

Ø Draft and prepare reports, memoranda, briefing notes, and other business documentation as required.

Ø Process incoming and outgoing correspondence, including emails and mail, and ensure proper record-keeping.

Ø May supervise or support other administrative staff if needed.

Skills and Experience Required:

Ø At least a New Zealand Diploma (Level 6 or higher) in business administration or a related field,OR at least two years of relevant work experience in a similar personal/executive assistant role if you have no relevant qualification

Ø Strong communication and organisational skills.

Ø Ability to work independently with a high level of discretion and professionalism.

Ø Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management systems, AI tools to facilitate office work

Ø Experience in handling sensitive information and maintaining confidentiality.