Personal Assistant
Auckland
We are a busy company providing Home Appliances installations and repairs in Auckland region. We need a highly organised and proactive Personal Assistant to the company director.
Benefits- Wages - $26-$36/hour
- Working Hours - Min 30 hrs/week
- Level 7 - Degree is required.
- OR at least three year of relevant experience is required.
Manage the director’s calendar, including scheduling meetings and appointments.
Organize and maintain digital and physical filing systems.
Draft, edit, and proofread emails, reports, and correspondence.
Act as a point of contact between the director and staff, clients, or suppliers.
Assist in monitoring technician schedules and daily service operations.
Track and follow up on customer service requests and feedback.
Coordinate internal and external meetings, including agenda preparation and minute-taking.
Support the director with ongoing projects, reports, and business planning.
Arrange travel, accommodation, and other logistics for business purposes.
Process expense claims and maintain records of financial transactions.
Handle incoming calls, messages, and emails on behalf of the director.
Support onboarding and training logistics for new employees.
Follow up on tasks and action points assigned during meetings.
Help manage inventory levels for office and field equipment.
Maintain confidentiality with all sensitive company and client information.
Coordinate repairs, maintenance, and warranties with suppliers or service partners.
Respond to or escalate customer complaints and concerns when necessary.
Monitor deadlines and ensure timely completion of director-assigned tasks.
Conduct research or gather information needed for decision-making.
Provide general administrative support to ensure efficient business operations.
Other Information
You should have-Strong organisational and time-management skills
Excellent written and verbal communication
High level of discretion and professionalism
Ability to multitask and work independently
Confident with Microsoft Office (Word, Excel, Outlook)
Familiarity with job scheduling or CRM tools – desirable
Basic understanding of appliance installation/repair industry – preferred but not essential
Friendly, reliable, and proactive attitude
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