Executive Assistant at Ministry of Transport -

You'll keep things running smoothly by managing schedules, coordinating priorities and working with the wider EA cohort and Policy Group so your DCE can focus on leading the group and delivering on the Government's priorities.The Policy Group leads the provision of high-quality policy advice on many of the key priorities of the day, translating long term strategic priorities into practical policy interventions.Key responsibilities include:Building a strategic partnership with the Deputy Chief Executive to be a confidential and trusted adviserEnsuring your DCE is kept up to date is issues, priorities and developments and effective communication channels and administrative systems are in placeProviding effective diary and email managementEnsuring all papers and briefings are available and prioritised for the DCE to review.Arranging and coordinating meetings, taking minutes and following up actionsProviding administrative support, organising functions and arranging travelSupporting more junior business support members.This is a Wellington-based role, and we're looking for somone who can work on-site.

It's a fantastic opportunity to gain insights into Ministry's operations and the wider transport sector. What you'll bring | Te wāhi ki a koePrevious Executive Assistant experience supporting a senior leader, preferably in the public sectorCalm, with the ability to cope with change while effectively managing relationshipsA high level of proficiency across the Microsoft Office suiteExperience of working in government, a sound understanding of the role of the public services and working with Ministers and other government departments and agencies.Outstanding organisational, prioritisation and time management skillsExcellent communication skills, both written and oral and a high-level attention to detailProven ability to build genuine, strong relationships and collaborate effectively across all levels of an organisationThis opportunity would suit someone who is looking to settle into a small and agile environment and enjoys building genuine relationships.Salary range | Whānuitanga Utu ā-TauThe salary range is up to $94,000.

You'll have the chance to make your own mark and make a real difference helping our leaders deliver of priorities that matter.You'll receive a range of employee benefits including:Health and wellbeing benefits to support your overall wellnessModern offices with collaborative working spaces to support teamworkLaptop and mobileAccess to range of inclusive and supportive employee networks.Join us and be a part of our passionate ministry, shaping the future of transport in New Zealand.How to apply | Me pēhea te tono maiTo view the job description, or apply online, click Apply.

Please include a CV and cover letter highlighting your relevant skills and experience.To apply for this role, you must have right to live and work in New Zealand. You will need to be based in Wellington or ready to relocate. Locations outside of Wellington will not be considered.Applications close midnight, Monday 19 January 2026.For further information or to speak confidentially, please contact Sharyn Forty (Senior Executive Assistant) at s.forty@transport.govt.nz.We encourage applications from people from all backgrounds, orientations, and identities.

We aim to have a Ministry that represents the wider New Zealand that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels relevant, valued, supported and a sense of belonging.For any support or accessibility needs during our recruitment process, please contact us at applications@transport.govt.nz