Office Administrator
Office Administrator – Local Plumbing Specialist, Motueka based
40 hours per week
Due to the departure of our current person, we are seeking a highly organised and motivated Office Administrator to join the team. The successful candidate will work with the directors to run the day-to-day operations of the office, ensuring smooth and efficient workflow.
This is a varied and interesting role - including a range of administration functions from accounts receivable and payable, invoicing, stock reconciliation, sales administration, customer interaction and communication, creation of orders through to sales support tasks.Applicants must have experience with Xero accounting software. It would also be helpful if applicants had experience in utilising trade scheduling and management software such as Simpro.
Your typical working week would be 8am to 5pm Monday to Friday.
Role and Responsibilities:In this interesting role, you will play a key part in the administrative team, your responsibilities will encompass:
Financial Management:- Assist with accounts receivable and payable.
- Manage payroll
- Manage petty cash and expenses.
- Debt collection
- Manage office supplies and equipment.
- Maintain office records and files.
- Manage phone calls and inquiries.
- Oversee reception and visitor management.
- Support the team with general office duties, ensuring a smooth and organized workflow.
- Assist with recruitment and onboarding processes.
- Maintain employee records and personnel files.
- Assist with payroll and benefits administration.
- Provide administrative support to the office staff, including order processing, and invoicing.
- Providing exceptional customer service by managing inquiries, addressing client needs, and ensuring timely and accurate communication.
- Assist with allocation of tasks, appointments, and assignments using in house software
- Collaborate with staff to ensure seamless scheduling, dispatching, and coordination of trade services.
- Proven experience in administrative roles, with a strong customer service orientation-ideal candidate will have at least 3 years work experience in this area
- Exceptional organisational skills and meticulous attention to detail.
- Excellent communication skills, both written and verbal.
- Familiarity with trade scheduling and management software such as Simpro.
- Ability to multitask, prioritise, and adapt in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
- High degree of competency with Xero or other accounting software
- Payroll experience
- High standard of customer service
- Excellent references
- Be part of a team that values efficiency, and exceptional service.
- Utilise your expertise in trade scheduling software to streamline operations.
- Showcase your customer service skills by delivering exceptional experiences.
- Collaborate with a supportive and driven team in a positive work environment.
Application: Please submit your resume and a cover letter detailing your relevant experience and why you suit this role to nick@haysplumbing.co.nz
Please note Applicants for this position must have NZ residency or a valid NZ work visa.