Operations and Finance Administrator Family Office
Stunning Wellington office - be a welcoming presence and key point of contact
- Full-time, permanent role with diverse admin and finance responsibilities
- Great opportunity for someone who thrives on variety, ownership and precision
Operations and Finance Administrator - Family Office/Philanthropic Foundation
About the Role We're looking for an exceptional administrator to support the operations of a private family office. This hands-on role covers everything from office management to governance support, finance, administration, events and systems management.You'll be the go-to person ensuring the founder, CEOs, trustees and team have everything they need to function effectively.
Key Responsibilities- Manage accounts payable/receivable, Xero processing and AML compliance
- Office management including: welcoming guests, overseeing facilities and ensuring the office is well-run
- Coordinate domestic and international travel
- Plan and manage event logistics
- Maintain internal systems including SharePoint, Diligent, Fluxx and liaison with outsourced IT provider.
- Prepare board meeting packs, manage agendas, minutes and follow-ups
- Keep policies and processes up to date, and ensure effective document management
- Support internal comms, social media, website update
- Ensure health & safety compliance
- Liaising with external advisors
- High level of discretion, initiative and reliability
- Strong financial admin skills - experience with Xero is preferable.
- Tech savvy - comfortable managing CRMs, digital filing systems and liaising with IT providers
- Proven organisational skills, exceptional attention to detail and ability to juggle priorities
- Experience in executive support, office coordination or operations roles
- Warm, professional communication and a calm presence under pressure
- A commitment to Te Tiriti
What's in it for you? This is a rare chance to join a small, impactful team doing meaningful work. You'll work onsite (permanent in office role) in a beautiful central Wellington office, surrounded by people who have the best interests of others at the heart of what they do and value care, trust and quiet excellence.
If you're a service-focused administrator who loves making things run smoothly behind the scenes, we would love to hear from you - APPLY NOW or Contact Julian Greaves for more information, on 021 844 076. You must have a valid working visa for New Zealand.