Office Administrator
VietDuc Painting and Plastering is a trusted name in the industry, delivering high-quality painting and plastering services across Wellington. We take pride in our craftsmanship, attention to detail, and commitment to customer satisfaction.
Job Description:As the Office Administrator, you will be responsible for providing comprehensive administrative support to ensure the smooth running of our day-to-day business in Porirua, Wellington. This full-time, permanent role of 40 hours per week is crucial in supporting our team and contributing to the overall success of the company.
Key Responsibilities:- Handle day-to-day administrative tasks, including answering phone calls, responding to emails, managing office supplies, and mail management
- Prepare and maintain job files, quotes, reports and other business documents
- Assist with scheduling jobs and coordinating with clients and team members
- Maintain accurate records for timesheets, project planning and project tracking
- Liaise with suppliers and contractors to ensure smooth operations
- Managing the daily calendar for all the painters and director of the company
- Ordering and managing business essentials, including business cards, fuel cards, uniforms, and merchandise.
- Planning and organizing our company events (e.g. team building events, Christmas party, gifts)
- Social media content management and other ad hoc administration support to the business
- Bachelor's Degree or a minimum of 2 years’ experience in an administrative or office role
- Strong organizational and time management skills
- Proficiency in Microsoft Office and cloud-based admin tools (e.g. Xero, Google Workspace)
- Attention to detail and a proactive attitude
- Must be legally allowed to work in New Zealand
- Willingness to undergo random drug testing if required
- A criminal history check may be conducted if necessary
How to Apply
If you are an experienced Administrator looking for a rewarding opportunity, we would love to hear from you! Apply online now with your CV and references or email info@vietduc.co.nz We appreciate all applications, but only shortlisted candidates will be contacted for an interview.