Office, Administration & Accounts Manager

Office, Administration & Accounts Manager (Wellington)

Pay Range: NZD $30.00 – $40.00 per hour (depending on experience and qualifications)

Office, Administration & Accounts Manager (Whangamata)

Pay Range: NZD $30.00 – $40.00 per hour (depending on experience and qualifications)

About the Role (applies to both positions)

Whangamata Coastal Cleaning Limited is seeking skilled and motivated Office, Administration & Accounts Managers for both Wellington and Whangamata, starting early 2026. These roles suit professionals with strong administrative and accounting experience who enjoy a dynamic, service-focused environment.

• Manage day-to-day office administration and coordination.
• Oversee accounts functions including bookkeeping, budgeting, payroll, invoicing, payments, bank reconciliations, and online banking.
• Use accounting software effectively (Xero and Smartly familiarity preferred; training provided).
• Manage staff scheduling based on client bookings, site requirements, and team availability.
• Respond to client enquiries and complaints with professionalism and timely follow-up.
• Communicate with clients, suppliers, and staff via email, phone, and online platforms.
• Manage office supplies, cleaning supplies, and equipment inventory; coordinate with cleaning teams.
• Oversee onboarding of new clients, prepare quotes, and confirm service arrangements.
• Generate weekly and monthly reports on operations, scheduling, finances, and staff performance.
• Support management with administrative tasks and project coordination.
• Conduct site visits for onboarding, quotations, and service confirmations (Site Safety Certificate required).
• Travel occasionally to satellite sites in Palmerston North and Whangamata.
• Liaise with professionals (clients, accountants, IRD, ACC, etc).
• Ensure compliance with occupational health and safety regulations.
• Ensure company compliance with government regulations.

• Bachelor of Science in Management (preferred).
• Professional experience in accounting functions (bookkeeping, budgeting, payroll, invoicing, reconciliation).
• Experience with accounting software Xero and Smartly preferred, but training provided).
• Familiarity with SINC, Google Workspace, Drive, Gmail, Microsoft Excel and Word.
• Previous experience in the cleaning industry is highly desirable.
• Excellent organisation, communication, and problem-solving skills.
• Ability to work independently, prioritise, and multitask.
• Valid Site Safety Certificate (mandatory).