Christchurch - Office Manager

About Us

As our business has grown, Peridot has evolved into a full-service firm offering expertise across planning, architecture, structural engineering, civil engineering, and geotechnical engineering.

Key Responsibilities

• Manage the day-to-day operations of the office, ensuring an efficient and professional working environment.
• Coordinate schedules, appointments, and meetings.
• Book inspections and liaise with clients, builders, and contractors
• Maintain filing systems (digital and physical) for project documentation, client records, and permits.
• Handle incoming calls, emails, and correspondence.

• Draft short form agreements outlining service scope and pricing for client approval.
• Assist engineers and drafters with administrative aspects of project delivery (e.g., formatting reports, tracking project milestones).
• Coordinate subcontractor and supplier communication and documentation.
• Maintain project management software (Workflow Max), ensuring accurate input of timelines and deliverables.
• Send out engineering reports and other project documents to clients in a timely and professional manner.

• Manage invoicing and expense tracking.
• Reconcile invoices to ensure accuracy and consistency with project records.
• Enter and allocate bills and expenses into Xero accounting software.
• Ensure compliance with health & safety policies, engineering licensing records, and company insurances.
• Oversee company fleet management, including vehicle servicing schedules, and registrations.

• Manage onboarding processes for new staff and maintain employee records.
• Organize training, team-building events, and office culture initiatives.
• Monitor leave balances and manage administrative HR tasks.

• Order and manage office supplies, software licenses, and equipment.
• Liaise with building management, IT vendors, and service providers.
• Ensure the workspace is clean, professional, and functional.

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• Proven experience in office administration, ideally in the engineering, construction, or professional services sector.
• Strong organizational and multitasking skills.
• Excellent communication, interpersonal, and problem-solving abilities.
• Proficiency in MS Office Suite and familiarity with project management software (Workflow Max)
• Basic understanding of structural engineering terminology is a plus.
• Knowledge of invoicing tools or accounting software (Xero) is advantageous.