Office Administrator
Presbyterian Support is one of the largest providers of social and health services in New Zealand. Our East Coast team is made up of over 200 staff and 100 volunteers across our services, which include Enliven and Family Works in Hawke’s Bay, and two charity shops.
Enliven Older People Services is looking for an organised and proactive Office Administrator to provide comprehensive support across a range of office functions. The role involved managing daily administrative tasks, maintaining efficient office systems, and supporting HR, payroll and tender processes.
You will also be responsible for dairy management, minute-taking, and ensuring a high-standard of information management and confidentiality. The ideal candidate will have strong IT skills, including proficiency in Microsoft Office and Client Management systems, alongside experience in a busy office environment.Excellent communication, customer service and organisational skills are essential as is the ability to work independently and as part of a team.
You will:- Manage all referrals and discharges from Health NZ Te Whatu Ora Hawke's Bay and ACC and notifying the applicable service.
- Ensure all invoices payable are coded correctly, signed off for payment and referred to finance within the necessary timeframes
- Liaise with the Enliven Clinical Quality Manager, Programme Coordinators and Property
- Manager to ensure monthly reports are provided to the Operations Manager.
- Quality improvement Systems Developemnt, Systems Administrator, load all new staff members and clients
- Be flexible to step in and cover when needed.
- Ensure databases are kept up to date and reports are completed on time.
- To have a service-orientated approach
- Ability to demonstrate a methodical, organised and flexible approach to work.
- Able to work effectively and efficiently within a team environment.
- Be comfortable with change and ready to learn.
- Have excellent interpersonal and customer skills, with the ability to communicate effectively with a diverse range of people.
- Ability to plan and organise and prioritise workload to meet deadlines.
- Professional approach
- Ability to design and process a wide range of documents in accordance with instruction and house style, paying attention to detail.
- Understand Maori protocols and practices.
- Ideally hold a Business Administration qualification, working knowledge and experience in MS Office applications, email and internet.
- As an employer of choice we value our staff, we understand that people want an opportunity to grow and develop in their careers. Offer access to generous training and development opportunities.
- A supportive, positive work environment
- Competitive remuneration
- Opportunities for ongoing training and personal development
- An additional Wellness Day
- Health insurance
The position is based in Havelock North and reports to the Operations Manager.
Presbyterian Support East Coast is not an accredited employer, only applications will full rights to live and work in New Zealand will be considered.
Interested in applying?
You can find more information about Enliven Older People at https://www.psec.org.nz/enliven-older-people/