Office Administrator - Full Time Remote Admin Role
Auckland
We’re on the hunt for a sharp, organised, adaptable administrator . If you’re someone who can answer phone calls with a friendly voice, responds to emails, draft up quotes, make insta reels and manage social media, and then still find time to plan a staff lunch, we want to hear from you.
What You’ll Be Doing
You’ll support the Directors, Project Manager, and team by managing the day-to-day admin, office systems, and communications to keep everything running like a well-oiled machine.- Daily Responsibilities:
- Answer and direct all incoming calls and emails to the right person.
- Keep our job management system (Fergus) tidy with updated contact info and job folders.
- Schedule jobs, meetings, and staff training sessions.
- Raise and track purchase orders for gear and subcontractors.
- Allocate supplier invoices to the correct jobs.
- Follow up on quotes and customer feedback.
- Assist with marketing and daily social media engagement (comment, clean up, reply).
- Organise staff events, training, and social gatherings.
- Keep vehicle compliance records (COFs WOFs, RUCs, Regos) up to date.
- Conduct or coordinate H&S meetings and ensure notes are recorded.
- Order merch, lumpy mail, and manage subscriptions.
- Drafting job quotations on the jms and sending the quotations to the customer.
- Contribute to system improvement by documenting processes and drafting new role descriptions.
- Strong communication skills — written and verbal.
- Previous admin experience with scheduling or job tracking software.
- A self-starter with killer attention to detail.
- Familiarity with Fergus, Xero, or similar systems (ideal).
- Positive, friendly, and willing to learn.
- Ability to work independently and under pressure.
- Proactive in problem solving and supporting team operations.
- Trustworthy, professional, and aligned with our team values.
- Health and Safety meeting experience
- Previous remote admin or trade services admin background
- Digital marketing or social media experience
Why Work With Us?
At Drill Rite NZ, we back our people. We value flexibility, reliability, and a bit of fun while we work hard. This is a role where no two days are the same—and that’s just how we like it.
Contract & Pay- Contract role — hours and rate negotiable based on your skills and experience.
Ready to Apply?
If you’re organised, reliable, and love making things happen behind the scenes, we’d love to hear from you.- Send your CV and a short intro to:
- drillrite@drillrite.co.nz
Auckland
of proven industry experience, delivering heavy structural steel solutions across the Auckland region and beyond. Due to ongoing growth, we are seeking a motivated and reliable Office Administrator to join our team at our Avondale office.
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