Finance Administrator

Nga Kawenga Matua | Key Responsibilities

• Processing supplier invoices and payments in a timely and accurate manner.
• Maintaining accurate and up-to-date accounts payable records and documentation.
• Resolving any discrepancies or issues related to supplier invoices and payments.
• Preparing and submitting periodic reports on accounts payable activities.
• Ensuring compliance with our policies and procedures.

• Managing the accounts’ receivable function.
• Liaising with predominantly the Ministry of Education to resolve billing inquiries and following up on outstanding payments.
• Maintaining accurate and up-to-date records in Xero.
• Collaborating with the Board and our School’s independent Accountant to ensure timely cash flow and improve working capital.

• Managing and processing accurate payroll duties specifically pertaining to EdPay for New Zealand Schools.
• Ensuring all kaimahi | staff leave is logged with EdPay.
• Onboarding and terminating kaimahi | staff in EdPay.
• Handling all payroll-related documentation and reporting.
• Handling of all kaimahi | staff inquiries pertaining to salary, wages and leave.
• Accessing the Staff Usage and Reporting and other reports from EdPay then managing banking, reconciliations, and financial reporting related to payroll.

• Leading our overall financial administration, including reconciliations and compliance with audit standards.
• Preparing the school for two Deloitte audit checkpoints: year-end and again at the start of the year.
• Assisting with internal controls for purchases and administrative systems.
• Reconcile EFTPos daily; authorise daily cash balancing and banking

• Minimum of 3 years of experience in a high-volume Accounts Payable and some Accounts Receivable role.
• Proficient in using accounting software, especially Xero and Microsoft Office applications.
• Strong attention to detail, accuracy, and problem-solving abilities.
• Excellent organisational, time management, and independent working skills to meet deadlines.
• Sound understanding of accounts payable, accounts receivable, and payroll processes and best practices.
• Strong communication and negotiation skills for effective liaison with colleagues, suppliers, and customers.
• Experience and knowledge of EdPay payroll processing is highly advantageous.

• Request an application form by emailing adminofficer@papnormal.school.nz
• Your application needs to be scanned into one PDF as follows:

• Applications will be processed as they arrive, so apply as soon as possible.