Office Administrator / Assistant

We are looking for someone who wants to grow with the business, muck in and be a great administrator / assistant between multiple moving parts and people within the organisation.

Your role will be varied, no day will look the same and will include the following:

Excellent communication skills on the phone and in person.

Someone who can adapt to dealing with a pressured environment and multi-tasking duties.

Problem solving skills and great attitude which also has a 'can do' approach to work on their duties.

Apply if you are:

• Someone who can handle a fast-paced environment and remain calm under pressure.
• Someone who can quickly adapt to constant changes and find solutions to problems as they arise.
• Someone who learns fast and takes initiative to improve processes and stay ahead of tasks.
• Someone who wants to support a growing construction business in Auckland to be better.

Role tasks:

1. Chase up suppliers and subcontractors for quotations and invoices.
2. Take incoming calls and make calls.
3. Collecting materials as and when required and drop to various construction sites.
4. Organise meetings - booking, set up physical meetings, print and organise documents for meetings both online and in person, take notes and actions and communicate them back to those essential to delivery.
5. Support the Operations Manager with data entry and accounts payable and receivable.
6. Support to two directors and Senior Project Manager as and when required.
7. Electronic and manual filing both online and in person.
8. Manage inventory both in office and at workshop.
9. Fleet management - taking vehicles for services, WoFs, CoFs, etc.
10. Anything else required often at short notice.

This role demands meticulous organisation, a keen eye for detail, and the ability to provide regular task updates to the two Directors, the Operations Manager and the Senior Project Manager. While prior experience is advantageous, a positive attitude and eagerness to learn are paramount.

This position is office-based, full-time from Monday to Friday from 7am to 3pm or 8am to 4pm, either

The construction world is a fast-paced industry therefore the right candidate is a resourceful team player who is flexible and willing to go above and beyond to get the job done.

Hours: 32-40 hours per week - total hours flexible on candidate.

The role requires a person who can drive a manual car / small tip truck.