Executive Assistants
Salary: Grade 12
Are you an experienced Executive Assistant ready to play a pivotal role in our organisation's transformation journey?
As we continue to reshape how we deliver outstanding customer experiences for our ratepayers and residents, we're looking for exceptional Executive Assistants who thrive on supporting people, building strong relationships, and making a meaningful impact.
We are recruiting two Executive Assistants who will work at the heart of change and help our organisation evolve:- Executive Assistant - Enterprise Optimisation & Services (operations focus)
- Executive Assistant - Chief Financial Officer (finance focus)
If you enjoy operating in a dynamic environment, excel at anticipating needs, and thrive in supporting senior leaders to achieve great outcomes, these opportunities offer exactly that.
In each role, you'll provide confidential, high-level executive and administrative support to your respective General Manager/CFO while also supporting the wider department. You will be a trusted partner who manages shifting priorities, builds strong relationships, and ensures smooth operations during a period of significant transformation across the organisation.
Don't be slow to apply - these are rare opportunities to support forward-thinking leaders and contribute directly to the next chapter of our enterprise!
At Te Kaunihera a Takiwa o Waikato (Waikato District Council), you'll join a welcoming and inclusive workplace that encourages growth, fresh thinking, and continuous development.
What you'll do / Nga mahi ka kawea e koe
Across either role, you will:- Provide proactive, high-level administrative and secretarial support to your General Manager or Chief Financial Officer
- Act as a key point of contact, managing correspondence and enquiries
- Lead, supervise, and support administrative staff, including mentoring, workload coordination, and performance feedback
- Coordinate workflows, delegate tasks, and foster a positive, collaborative team environment
- Manage day-to-day administration including meetings, travel, training, events, records, mail, and systems
- Prepare and coordinate reports, research, correspondence, and background material for meetings and presentations
- Administer invoices, maintain registers (including delegations), and ensure compliance with policies and processes
- EA to the Chief Financial Officer - will have a strong finance workflow focus, supporting the financial work programme, coordinating key financial calendar activities, and engaging with finance-related reporting and processes.
- EA to the General Manager Enterprise Optimisation & Services - will have an operations and transformation focus, supporting organisational improvement initiatives, operational workflows, and the wider Enterprise Optimisation & Services team.
- NCEA Level 3 or equivalent
- Extensive secretarial and administrative experience - ideally 10+ years, preferably five years' experience supporting a Chief Executive, General Manager, or other senior executive
- Ability to build strong relationships with senior external stakeholders
- A mindset that embraces innovation, challenges the status quo, and adapts to change
- Highly developed interpersonal and relationship-building skills
- Intermediate Microsoft 365 capability
- An understanding of, or willingness to learn about, te ao Maori and tikanga
- Knowledge of, or willingness to develop an appreciation for, Te Tiriti o Waitangi and Te Ture Whaimana
If you feel you are a good fit for one or both of these vacant roles, don't wait to apply. In your cover letter, please outline which role/s you are interested in.
Application closing date: Monday, 9th of March 2025 at 11:00pm.
To apply for this job, please go online to www.joinourteam.co.nz and enter the job code 38321TM.