Administration Manager | Christchurch Hospitalat Health New Zealand - Te Whatu Ora Waitaha Canterbury -

Christchurch - Christchurch Health Campus -Maintenance & Engineering DepartmentPermanent full-time position working 40 hours per weekHealth New Zealand | Te Whatu Ora is firmly grounded in theprinciples of Te Tiriti o Waitangi and is committed to building a health systemthat serves all New Zealanders.About the RoleWe are seeking an experienced and highly organisedAdministration Manager to lead the delivery of administrative and clericalservices within the Maintenance and Engineering Department.This role is responsible for ensuring efficientadministrative operations that support service delivery across a complex,24-hour healthcare environment.

You will also provide high-level personalassistance to the Management Team, ensuring effective coordination,communication, and operational support.Key ResponsibilitiesLeadership & Team ManagementLead, support, and manage the administration team to deliver high-quality services Maintain a strong understanding of all team functions and provide cover when required Allocate and monitor workloads to ensure service demands are met Ensure staff performance, engagement, and morale remain high Support staff development, training, and performance reviews Ensure appropriate staffing levels and capability across the team Manage costs within budget Executive & Administrative SupportProvide confidential, high-level administrative and secretarial support to the Management Team Coordinate meetings, appointments, and schedules Prepare agendas, take minutes, and distribute documentation in a timely manner Assist with IT-related administrative needs and support staff with systems Support staff in establishing efficient administrative processes Manage petty cash and reconciliations Customer Service & Frontline CoordinationOversee delivery of professional, efficient, and customer-focused service Ensure calls are managed promptly and effectively across the team Maintain a welcoming and well-managed reception environment Ensure contractor sign-in processes meet organisational policies and procedures Manage access to keys, cards, and contractor records Purchasing & Financial AdministrationManage purchasing processes in line with organisational requirements Ensure purchase orders and requests meet approval delegations Oversee timely processing and approval of invoices Ensure compliance with GST and financial guidelines Complete accurate monthly accruals to support budget management Systems & Data Management (AMIS)Oversee the accurate entry and management of maintenance data within AMIS Ensure data integrity, consistency, and compliance with system guidelines Produce reports to support operational decision-making Manage system users, approvals, vendors, and financial coding Train staff in system use and best practice Systems Improvement & Process DevelopmentReview and improve administrative systems and procedures Develop and implement new processes to enhance efficiency Maintain up-to-date knowledge of relevant technologies Ensure alignment with organisational policies and changes Develop training materials and guidelines for staff Engage with staff to identify improvement opportunities and add value About YouEssential Skills & ExperienceProven experience in a leadership or management role Experience applying Te Tiriti o Waitangi principles in practice Strong administrative and organisational expertise Experience working with Microsoft Office applications (including advanced formatting) Understanding of trades/service environments and their impact on service delivery Experience identifying and responding to maintenance/service requirements Ability to work effectively in a fast-paced or 24/7 operational environment Strong communication, problem-solving, and decision-making skills DesirableExperience with permit administration Experience within healthcare, facilities, or engineering environments Working at Health New ZealandHealth New Zealand | Te Whatu Ora is dedicated to ensuringexcellent healthcare for the people of New Zealand.

If you have any questionsabout the role, please contact Kerri McCarthy atKerri.McCarthy@TeWhatuOra.govt.nzWe will review applications as received and may proceed withthe recruitment process, before the closing date of this advert.