Finance/Centre Administrator

TASKS:

• Manage accounts payable and receivable accurately and in a timely manner,

• Accurate and timely payment of PAYE, GST (in accordance with IRD) and

• Aged receivables are managed effectively with minimal exposure to bad

• Accurate reconciliations between bank accounts and Xero
• Accurate reconciliations between Xero and Discover
• Processing any reimbursements to staff
• Invoice bond and enrolment fees to Parents (via Discover)
• Process any refunds to Parents (Bond fees / overpaid fees)
• Pay fortnightly wages of all staff
• Monthly credit card payments
• Work with the accountant to prepare the end-of-financial-year reports
• Answer any queries from Auditors in preparation of the annual financial audit

• Support and liaise with Centre Manager in financial operations to guide

• Have a good oversight of the annual budget to ensure robust management of

• Manage daily budget expenditure and code to accurate accounts
• Assist SMT (Strategic Management Team) in creating the annual budget

• Arrange and assist with walk-throughs for prospective families
• Update and maintain “Welcome Pack”-information
• Manage the entire enrolment process (includes effective communication,

• Weekly child attendance records
• Weekly childcare payment records
• Manage child waitlist
• Update and maintain accurate staff information
• Update and maintain accurate child & parent information
• Attestations (20 hours ECE)
• Frequent absences reports
• Centre Funding reports
• Manage Leaving process

• Accurate bi-monthly financial reports to the SMT (Strategic Management

• Reporting to the Ministry of Education for funding purposes, via RS7 and ELI

• Upload Annual Performance Report to the Charities Commission website
• Copy of Annual Performance Report to be sent to Ministry of Education

• Manage staff leave requests and annual leave balances
• Submit police vet requests
• Check teacher first aid registrations are current
• Organising repairs (i.e. oven, washing machine, windows, carpet cleaning,

• General admin (purchasing stationery, filing, setting up tea & coffee for bi-

monthly SMT meeting, typing documents, letters and emails, etc)

REQUIREMENTS: Skills and Attributes

• Experience in similar position
• A strong and confident communicator (orally and written)
• Able to work independently
• Attention to detail
• Knowledge of Xero and PayHero software
• Discover Childcare software knowledge will be an advantage
• Organised, with effective time management and planning abilities
• Positive and friendly attitude
• Understand/consider best accounting / payment practises