Personal Assistant - Auckland - ref. c16162719
BRL Group Limited based in Newmarket, Auckland specialises in residential and commercial construction projects. We are looking for one Personal Assistant to join our team.
You will be working at our office in Newmarket, and may be required to travel between different locations to perform your duties. You will work a minimum of 30 hours per week from Monday to Friday as normal hours of work, and you may be required to perform on Saturday as well.Please note this is a permanent full-time role and the hourly pay rate would be $30-$35 based on the candidates' skills.
Job Description for This Position- Serve as a liaison between the Director and external stakeholders, suppliers, subcontractors, and consultants, ensuring smooth and timely communication.
- Prepare reports, briefing notes, memoranda, meeting agendas, and routine correspondence as required by the Director.
- Maintain and organise confidential company files, legal documents, contracts, and business records.
- Attend internal and external meetings as requested, record minutes, and track follow-up actions.
- Manage the Director’s calendar, schedule meetings, and make domestic travel arrangements, including accommodation and itinerary coordination.
- Handle incoming and outgoing communications, including email and postal correspondence, ensuring records are filed and retrievable.
- Screen phone calls and inquiries, relay messages, and respond on behalf of the Director where appropriate.
- Draft, type, and format business documents, such as letters, reports, contracts, and tenders.
- Support project administration, including document tracking, supplier follow-ups, and assisting with deadline management for ongoing construction work.
- Assist the Director in researching local development sites and gathering property market information.
- Support the procurement process from suppliers, including communication, quotations, and logistics coordination.
Key Requirements for Successful Applicants:
- Either have at least three years of professional experience in office environment or have a diploma at or above level 6 diploma in business or management field.
- Multiple language skills are preferred, with any native language speaking ability would be an advantage.
- Punctual and reliable with a positive can-do attitude will be key in this role.
- A positive and willing attitude to learn and progress.
Note: We take the health and safety of our team members very seriously. The candidates must pass pre-employment medical and drug tests and have strictly no convictions.
If you are interested in this role and this is the exciting career you are looking for, please click on “Apply” to send through your CV and cover letter.
Applications close on 18 Jun 2025.
This position is only applicable to New Zealand Citizen or New Zealand Residency Class Visa holder.