Personal Assistant and Event Coordinator
- Be part of a leading international real estate brand
- Provide support to our regional leadership
- Be part of a dynamic, close-knit team delivering world-class events
About Harcourts
Established in 1888, Harcourts is the second largest and the fastest growing real estate group in Australia/New Zealand, boasting a national franchise network of 897 offices across 11 countries and over 6,419 team members globally, and managing over 26,000 residential rental properties nationwide.
Our award-winning teams offer a full range of real estate services both locally and internationally, sharing a commitment to providing an exceptional real estate experience by always putting our customers, business partners, and clients first.Our unwavering desire is to help everyone we work with to achieve success. Whatever their ambitions and needs, we do everything we can, to make it possible.
Position Overview
The Personal Assistant and Event Coordinator role requires strong organisational skills, the ability to manage competing priorities, and a passion for bringing people together through well-executed meetings, trainings, and functions.
About the role:
We are seeking a proactive and detail-oriented Personal Assistant and Event Coordinator to join our Northern Region team based in Auckland. In this diverse role, you will report directly to the Northern Regional Manager and provide executive-level support to the Northern Regional Manager, Network Development Manager, and National Auction Manager.You will also take the lead in coordinating all regional events. From managing diaries, preparing reports, and assisting with communications to organising awards nights and regional meetings, your contribution will be key to the smooth day-to-day operations and ongoing success of our region.
Key responsibilities include:- Diary, travel and email management for regional leaders
- Preparing reports, presentations and coordinating internal communications
- Supporting the delivery of business owner meetings, team planning sessions, and auction training schedules
- Planning and executing events such as Quarterly Awards, Business Owner functions, and the Harcourts annual conference
- Acting as the regional connector and go-to organiser
This is a full-time role in a fast-paced, people-first environment where your organisational skills and initiative will shine.
About you:
You are an experienced and confident event coordinator or personal assistant who thrives on variety, is comfortable juggling multiple priorities, and enjoys bringing people together. You are equally strong behind the scenes planning logistics as you are engaging with stakeholders across all levels.In this role, you will be part of a dynamic, tight-knit team with a collaborative and supportive culture, delivering world-class events and enjoying the experience along the way.
To succeed in this role, you will have:- Proven experience in executive or personal assistance and/or event coordination
- Excellent time management, communication, and multitasking abilities
- Proficiency in Microsoft Office and confidence learning new systems
- A collaborative mindset and the ability to work independently
- A proactive, solutions-focused approach and natural attention to detail
- A positive attitude and alignment with the Harcourts values - People First, Doing the Right Thing, Being Courageous, and Fun & Laughter
Why You Should Join Us:
Our purpose is to help others achieve success.
To do that, we know that it's you, as part of our team that will make it possible.
We're a people first business who believes that we can only do our best work when we are being courageous, doing the right thing and are having some fun and laughter along the way.
We know that one team will always be better than any one individual and that together, we're stronger.We're shaped by history that spans more than a century, but we've never been more excited for our future and the potential for you to write your own page in our history book.
If you believe that anything is possible and are interested in helping others achieve success, then we'd love to hear from you.
But wait, there's more!
Should you be successful, you will also find that Harcourts is a place where you will:- Grow personally and professionally with learning and development opportunities
- Enjoy use of our flexible working policy with the ability to work five days per month remotely
- Experience the true beauty of an incredible workplace culture unlike any other
- Enjoy kitchens that are stocked with coffee machines and snacks for your enjoyment
- Be in a convenient location that is close to lots of options for food and close to the city.
If you are an organised and proactive individual with a passion for providing excellent administrative support, we invite you to apply for this position.
Please Quote Reference Number 12280