[ref. q12762504] Te Awamutu - Junior Administrator

About ResourceCo Limited

This role combines general administration with the day-to-day management of the site weighbridge, ensuring smooth operational processes and accurate recording of materials in and out of the facility.

Position Overview

• General administrative duties
• Financial data entry and reconciliation using Xero
• Managing Health and Safety documentation
• Operating the weighbridge and maintaining accurate transaction records for trucks entering and leaving the site

• Manage incoming calls, emails, and correspondence
• Organise and maintain digital and paper-based files and records
• Schedule meetings, appointments, and company events
• Order and manage office supplies and inventory
• Provide administrative support to the Operations Manager and senior team members
• Assist with month-end reporting and document preparation

• Process accounts payable and receivable
• Assist in managing aged debtors and ensure timely resolution • Reconcile bank transactions and generate basic financial reports
• Maintain accurate accounting records in Xero
• Assist with payroll preparation and employee expense claims

• Maintain and update Health and Safety registers and documentation
• Support H&S inductions, training, and incident reporting • Ensure compliance records and safety procedures are kept current
• Assist in coordinating H&S meetings and audits

• Operate the site weighbridge for all incoming and outgoing trucks
• Record vehicle weights, waste types, and load information accurately
• Issue dockets and receipts for all transactions • Communicate with drivers and ensure safe entry/exit procedures
• Report any discrepancies, non-compliant loads, or site issues to the Operations Manager • Maintain cleanliness and operational readiness of the weighbridge office

• Previous experience in an administrative, office support, or site-based role (advantageous)
• Proficiency with Xero or similar accounting software (advantageous)
• Strong organisational and multitasking skills
• Excellent verbal and written communication
• High attention to detail and accuracy
• Confidence working independently in a small team environment
• Familiarity with Health and Safety procedures in an industrial setting (advantageous)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Previous experience with weighbridge operations (advantageous, but training can be provided)

• A varied role combining office administration and site operations
• Supportive team environment with opportunities to grow your skills
• Training on weighbridge operations and company systems