Administration Support - Full Time

Coldrite Refrigeration & Air Conditioning | Hastings

This is a permanent, full-time role, reporting to the Office Manager. You’ll play a key part in ensuring our office runs smoothly, providing front-of-house support while assisting with a wide range of administrative and accounts tasks. You’ll be joining a collaborative, award-winning team where professionalism, teamwork, and attention to detail are valued.

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• Greet visitors and manage incoming calls with warmth, professionalism, and efficiency
• Maintain reception areas, meeting rooms, kitchens, and plants to a high standard, ensuring all areas are well stocked
• Coordinate catering for meetings and visitors, including bookings, set-up, and clearing
• Process supplier invoices in preparation for payment
• Raise and receipt purchase orders and maintain accounts payable records and reporting
• Maintain accurate and well-organised filing systems and documentation
• Payroll processing, including auditing timesheets for accuracy
• Provide general administrative support to management and teams, including meeting minutes and evacuation procedures
• Oversee fleet administration, including servicing, WOFs, registrations, and vehicle cleaning
• Always demonstrate strong attention to detail and data accuracy

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• At least 1 year of administration experience, ideally in a manufacturing, trade, or similar environment
• Proven ability to prioritise workloads and meet deadlines
• Intermediate Microsoft Office skills, particularly Word and Excel
• Experience with accounts payable/receivable is advantageous
• High level of written and spoken English, with strong data entry accuracy
• A professional approach with the ability to maintain confidentiality
• Alternatively, applicants with some office experience who are keen to develop a career in administration are encouraged to apply

• Monday to Friday role – enjoy work-life balance
• Supportive, team-focused work environment
• Competitive remuneration package
• Opportunities for ongoing development and growth
• The chance to work with an established, award-winning business

If you are motivated, well organised, and looking to be part of a company with an exciting future, we would love to hear from you.