Office Administrator

ASAP Contracting is looking for an experienced, reliable, and organised Office Administrator to join our tight-knit team. This is a permanent part-time role during school hours, suitable for an experienced administrator wanting to find a role that understands work-life balance!

You'll take the lead on a variety of responsibilities across office admin, payroll, accounts, and health & safety – ideal for someone who thrives in a dynamic role and enjoys working with a no-nonsense crew who appreciate a good sense of humour.

The Role

• Run payroll using MYOB Payroll or similar software going forward
• Manage accounts payable and receivable, reconciling MYOB bank feeds daily
• Process supplier invoices and apply charges to our job management software to ensure accurate costs are on jobs
• Check statements monthly
• Set up 20th Payruns, and manual payruns when required
• Issue customer invoices, and chase any that fall overdue
• Communicate with our suppliers and clients
• Maintain office systems, registers, and quality documentation
• Support project managers and ASAP staff where required with general admin functions

• Coordinate and help manage any H&S matters and documentation
• Train staff, manage PPE and monitor compliance
• H&S reporting & incident management
• Maintain safety registers, signage, and fleet vehicle compliance

• Minimum 3 years’ experience in an office administration role
• Proficient in MYOB or equivalent accounting/payroll software
• Microsoft Excel, Word must be your strong point
• Be able to navigate cloud storage and e-filing - we try be a paperless systems wherever possible
• Sound knowledge of Health & Safety practices
• Excellent communication and organisational skills
• Confident working independently and managing competing tasks
• A “can-do” attitude, a good sense of humour, and the ability to work with a practical, straight-talking team
• Current NZ driver’s licence

• School-hour flexibility – perfect for work-life balance
• Diverse and autonomous role in a down-to-earth environment
• Great team culture – supportive, honest, and hardworking
• Room for growth – increase your hours as the business grows
• Real impact – your work will directly support our operations and people