Wellington - Senior Knowledge and Information Adviserat Ministry of Foreign Affairs & Trade -
The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Help the Ministry make the most of its knowledge to shape global outcomes.
Support better foreign policy decisions by making important information easier to find and use.
Deliver impact by shaping smart- user-focused solutions for digital and physical records.
Wellington based- permanent full time About the role
- Kōrero mō te tūranga In this Wellington based role the Senior Knowledge and Information Adviser is a senior member of the Ministry's Knowledge and Information Team and will: Lead agreed projects and workstreams to design and implement information management solutions.
Develop and implement information management frameworks, processes and standards.
Provide advice and make recommendations on complex or organisational-wide information and records management issues and practices.Use expert knowledge of relevant legislation to support the continued development of the Ministry's ability to meet its Public Records Act 2005 and other obligations.
Be part of the move from an on-premise ECM to a cloud based tool including: Leading the provision of support to users and contributing to system administration Recommending and delivering governance improvements Leading information audits, monitoring and reporting.
In this role you will join a collaborative and friendly team who are proactively working to grow the Ministry's ability to access and make effective use of its information in all forms, through quality advice, training and guidance, and the provision and maintenance of information and records management systems and processes.
For more detail you can view a copy of the position description here.
Please note: A full driver's licence is required.
Occasional lifting and moving of boxes may be required.The role includes occasional out of hours work.
The full salary range for this role is $89,601 to midpoint $105,412 total remuneration, inclusive of our 3% KiwiSaver employer contribution.
We expect to appoint depending on your level of experience.
Who are we looking for?
- Mā wai te mahi nei?
- Public Records Act, Official Information Act and Privacy Act Demonstrable knowledge of best practice information management M365 and SharePoint administrator skills, as relevant to managing an ECM Understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori and Māori customs and protocols would be beneficial.
- Ngā hua o te mahi i te Manatū Aorere We are committed to a focus on leadership, talent, training and development, and flexible work options consistent with guidance from the Public Service Commission.
Check out our benefits page to find out more about why we love working here.
MFAT is Rainbow Tick accredited.We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.
We welcome applications from people from a diverse range of backgrounds.
About us- Mō mātou Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous.
We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested?
- Me pēhea te tuku tono Apply today with your CV and cover letter.
For a confidential discussion please email Deborah Young on deborah.young@mfat.govt.nz To be considered for this position you must be a NZ citizen for 10 years.You must be able to obtain and maintain an appropriate security clearance.
Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken.Where requisite checks are unable to be made, the candidate application may not be able to be progressed.Use this online tool to self-check your eligibility for a Top Secret clearance.
Please note that this tool is not part of the formal security clearance process: http://www.protectivesecurity.govt.nz/eligibility-toolPlease let us know if you need any support or have any access requirements that will help you through the recruitment process.
Applications close at midnight on Wednesday, 29 October 2025.
Please note: This is not a Foreign Policy/diplomatic role.
This is a ‘Corporate' role (known here as a specialist role based in central Wellington, NZ.While it is not usual for specialist staff to be ‘posted' outside of NZ, from time to time a specialist role overseas becomes available at one of our embassies, high commissions, missions or consulates.
To be considered for one of these positions you would need to apply and be considered via a competitive recruitment process.
If you do have an interest in an MFAT foreign policy/diplomatic career, you would be welcome to apply for this either via our graduate recruitment or mid-level foreign policy recruitment campaigns.