Part Time Administration Opportunity x2
Work/life balance, flexible start and finsih times
- Do you thrive in a fast paced environment?
- Highly varied and autonomous role
***Operations Administrator Role:***
We're looking for a motivated, detail-focused Operations Administrator for a 6-month parental leave cover starting early April. This part-time role (20-25 hours, 3-4 mornings per week) is ideal for someone who enjoys variety and keeping the business running smoothly.
**Key Responsibilities**- Payroll using Smartly, HR admin, onboarding/offboarding, training, and PPE/health requirements
- Reconcile temp labour hours and maintain accurate employee records
- Manage tender inbox, client applications, credit checks, and supplier invoice allocation
- Support project documentation (contracts, PS3s, warranties) and general admin
- Process supplier applications and audit invoices
- Manage consumables, materials, and leftover stock
- Create social media content and update the website
- Oversee vehicle compliance, servicing, insurance, and Navman updates
- Coordinate repairs, insurance claims, and asset/tool/PPE registers
- Support H&S systems, incidents, investigations, and pre-quals
- General office admin, enquiries, travel, events, and basic IT support
- 2-5 years administration experience, ideally in trades or construction
- Payroll or accounting support experience is a bonus
- Highly organised, adaptable, and proactive
- Confident with Microsoft 365
- Works well independently and in a small team
- Competitive pay: $35 per hour
- Flexible morning-based part-time hours
- Supportive, collaborative team
- 6-month contract with potential to extend
***General Administrator Role:***
We are seeking a motivated and detail-oriented administrator to join the team this role is approx. 20 hours per week but does require the occasional flexibility. This is a varied role suited to someone who enjoys working across multiple parts of the business and keeping things running smoothly.
**Key Responsibilities:**- Answering phones, data entry, sales invoicing
- Ordering office supplies, stationery, and kitset supplies
- Sales reporting
- Checking invoices match quotes
- Liaising with clients and sub-contractors
- Experienced administration experience of at least 5 years, within a trades or building environment is preferred
- Adaptability and initiative are essential
- Excellent time management and organizational skills
- Proficiency in Microsoft 365 and office systems
- Ability to work independently and collaboratively
- Flexibility for start and finish times
- 20 hours per week, work life balance
- Supportive and collaborative team environment
- Pay rate of $30 p/h
- Off-street parking with near-city location
**What you need to do now**
Apply now or contact Karen McNeilly at 03 669 5518 or karen.mcneilly@hays.net.nz for a confidential discussion.