Kai&#257whina Matua | Executive Assistantat Victoria University of Wellington$65,814 - $90,381

Do you have proven experience in office administration and management?Can you effectively build relationships and manage complex workflows with calm professionalism?Are you an organised, proactive problem

• About the roleTe Herenga Waka
• Victoria University of Wellington is currently recruiting a Kaiāwhina Matua
• Executive Assistant to support the Manutaki
• Director, in the Takitoru
• Communications, Marketing & Digital Engagement Group.

• Communications, Marketing and Digital Engagement Group will play a pivotal role in enhancing the University's reputation and supporting its strategic goals through targeted, innovative, and effective communications and marketing.

• Executive Assistant, you will ensure the smooth running of the Manutaki
• Director's office by providing high-level executive support, coordinating key processes across finance and HR, and helping the leadership team operate effectively.

• Director, including diary and inbox management, correspondence, document preparation, travel, and minute-taking.Anticipate issues, identify opportunities, and ensure that matters are progressed, resolved, or escalated appropriately.Work as part of a team that uses digital collaboration tools (Teams, SharePoint) to facilitate work and project coordination.Skills and attributes:Advanced proficiency in office software and collaboration platforms.Strong organisational, multitasking, and prioritisation skills.Excellent written and verbal communication.Adaptability to changing technologies and work environments.Proactive problem-solving and initiative.High level of discretion and professionalism.Relationship-builder who can manage complex workflows with calm professionalism.Ō pūmanawa
• About youYou are a highly motivated customer-focused individual who thrives in a high-paced and complex environment.

• Executive Assistant or Personal Assistant role within a large and/or complex organisation, supporting a Senior Leadership member.Experience in managing internal and external relationships with the ability to show initiative, tact and discretion in dealing with sensitive and confidential matters.Proven experience in office administration and management.Strong organisational skills with the ability to juggle competing and changing priorities.Role Description: Click here to see further information, including salary details.If this link is not available, click 'apply' to view this on the University career's page.Close date for vacancy: 26 January 2026.Contact details for vacancy: If you have any questions regarding this role, please contact Dale Lewis, Office Manager (dale.lewis@vuw.ac.nz).How to apply: Please ensure you are applying for this role directly on our careers page and not via email.

Candidates must submit supporting documents along with their resume, such as a cover letter.

Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently.We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Applications from recruitment agencies are not accepted.