Part Time Office Administrator

Part-Time | 24 to 32 hours

Aitken Joinery Otago is a leading provider of aluminium joinery solutions across the Otago region. With a strong reputation for quality, service, and craftsmanship, we’re expanding and looking for a motivated and capable Administrator to join our office team.

Reporting directly to the Managing Director, you’ll be responsible for day-to-day financial administration, ensuring accurate processing of accounts and contributing to the smooth running of the office.

• Accounts Receivable (Debtors): Invoicing, statements, and debt collection follow-up
• Accounts Payable (Creditors): Invoice entry, payment runs, and reconciliations
• Bank reconciliations (daily/weekly/monthly)
• Maintain and reconcile petty cash and company credit cards
• Liaise with suppliers and customers to resolve invoice queries
• Assist with month-end processing and financial reporting
• General office administration: filing, document management, supplier accounts
• Support payroll data collation and leave tracking
• Ad-hoc tasks as required by management

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• Proven experience in an accounting/admin role (4+ years preferred)
• Strong knowledge of Xero or similar accounting software
• High attention to detail and accuracy
• Excellent communication and organisational skills
• Ability to manage priorities and meet deadlines
• Proactive, trustworthy, and confident working independently
• A happy face to add to our fantastic culture

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• A supportive team environment
• Competitive remuneration based on experience
• Variety in your role with a great balance of autonomy and support
• Opportunity to grow with a progressive local business

Send your CV and a brief cover letter to craig@aitkenjoinery.co.nz with the subject “Administrator Application”.

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