Office Manager (Part-time)
Wellington
We are a medium size architectural practice, located in Thorndon Quay Wellington, providing architectural design services. We also have offices in Hawkes Bay and Christchurch. Approximately 20hrs per week for the core role described below, with the potential for increase practice management tasks and hours to suit applicant skill level.
Flexible work hours and remote working can be accommodated.
Core Tasks and Responsibilities:
- Start to finish processing of accounts payable and receivable in Xero
- Reconciliation of transactions in Xero
- Setting up of payment batches thru Direct online banking, including international payments from time to time
- Monitoring and managing sub consultant invoicing on project specific jobs
- Maintaining project jobs in Project Partner
- Raising of monthly client invoices in Project Partner, emailing client statements and follow up on outstanding payments
- Monthly Cost Recovery reporting on projects
- Monthly Cashflow forecasting
- Monthly processing, filing and payment of PAYE
- Monthly processing, filing and payment of RWT
- Processing of Dividend journal, filing and payment to IRD
- Two monthly filing and payment of GST
- Asset Management
- Intercompany billing
- Fortnightly processing of Payroll in MYOB and managing of staff leave and entitlements
- Monitoring of staff time sheet entries in Project Partner
- Maintaining Xero Australian company transactions and billing
- Manage Australian tax obligations
If this role sounds like you and you have good time management and multitasking abilities, good communication skills, experience in office administration, the ability to handle confidential information with discretion. Experience with Xero, MYOB Payroll, Project Partner, Microsoft Office is preferred.
Please click on the "apply now" button
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