Office Manager

Are you an experienced and highly organized Office Manager looking to bring your skills to a well-established and fast-paced environment? We’re seeking a motivated individual to join our heavy diesel workshop team and help keep the administrative side of the business running smoothly.

We are a busy and long-standing heavy diesel workshop with a strong reputation for quality workmanship and customer service. Our team takes pride in delivering reliable repairs and maintenance on a wide range of heavy vehicles and equipment. With a solid client base and growing demand, we’re looking for an Office Manager to support the day-to-day operations behind the scenes.

As our Office Manager, you’ll be responsible for overseeing all administrative aspects of the business. This role is vital to keeping everything organized, compliant, and running efficiently. You'll work closely with ownership and the broader team to ensure the office functions effectively and professionally.

Key Responsibilities:

• Manage day-to-day office administration
• Handle accounts receivable/payable, invoicing, and payroll in coordination with our accountant/bookkeeper
• Maintain accurate records, including compliance documents, service history files, and inventory tracking
• Liaise with suppliers and clients to support business operations
• Manage office supplies, systems, and document control
• Support HR tasks such as onboarding, record keeping, and compliance
• Ensure the business meets regulatory and OH/&S requirements

Requirements:

• Previous experience in an office management or similar administrative role
• Strong attention to detail and excellent organizational skills
• Clear and professional communication – both written and verbal
• Competency in Microsoft Office and standard office software (experience with workshop admin tools is a plus)
• Ability to work independently and take initiative
• Industry experience in automotive, mechanical, or trades-based businesses is highly regarded but not essential

What We Offer:

• A permanent, full-time role in a successful and growing business
• Friendly and supportive team environment
• Autonomy and opportunity to improve systems and processes
• Competitive pay, based on experience

If you're a reliable, professional, and proactive Office Manager ready to take ownership of this vital role, we’d love to hear from you.