Auckland - Finance Assistant (AP/AR and Credit Control)
30 hours per week
Short term assignment between: 26 May 2025 to 22 August 2025
Dutton Stormwater is a dynamic and fast-growing Auckland-based company specialising in the maintenance of stormwater devices across New Zealand. Our mission is to ensure that only clean water enters New Zealand’s waterways, safeguarding the environment for future generations.
We are seeking a temporary Finance Assistant to provide cover while the incumbent is on leave. We are looking for someone who is organized, detail oriented and a strong communicator, if this sounds like you come join our team at Dutton Stormwater where your skills will make a meaningful impact!
Key responsibilities include:
Accounts Payable- Daily invoice entry and reconciliation with purchase orders
- Bank feed reconciliation in Xero; follow-up for missing receipts
- Supplier statement checks and follow-up for any missing invoices
- Set up batch payments for weekly prompts and the 20th of each month
- Ensure correct PO coding and resolve any unbilled items
- Respond to supplier queries promptly
- Prepare and send customer invoices through Xero
- Submit invoices/reports through customer portals as needed
- Send out statements and overdue notices
- Follow up with customers for overdue payments (via email/phone)
- Maintain and update customer data in Xero and internal databases
- Respond to invoice-related queries quickly and professionally
- Monitor and manage the accounts inbox, forwarding non-finance emails
- Keep supplier/customer records updated in Xero
- Maintain internal databases and spreadsheets
- Provide general admin support to the Finance Manager as required
- Monitor customer accounts to identify overdue balances and assess credit risk
- Proactively follow up on outstanding payments via phone and email in a professional manner
- Liaise with internal teams and customers to resolve invoice disputes or payment delays
- Maintain accurate and up-to-date records of communications and payment arrangements in Xero
- Notify Finance Manager when accounts may need escalation or further action when necessary
Our ideal candidate will be:
- Experienced in accounts payable and receivable tasks
- Proficient in Xero (or similar accounting software) and Excel
- Organized and detail-oriented
- A strong communicator for customer/supplier follow-ups
- Able to work independently and manage day-to-day tasks with minimal supervision
If you are looking to work for a company of dynamic, passionate individuals who are committed to doing an excellent job, please email your application to hr@duttonstormwater.co.nz.