Administrative Assistant

At Auckland One Rail, we’re more than just a rail operator. We're a team dedicated to delivering safe, efficient, and reliable public transport for Aucklanders. We offer a collaborative work environment, professional development opportunities, and the chance to be part of a major player to keep Auckland moving.

Come join a passionate team as we are seeking a highly organised and proactive Administrative Assistant to support our Rolling Stock Maintenance team and wider business objectives. This role is suited to someone who enjoys variety, thrives in a fast-paced environment, and has a knack for keeping things running smoothly.

The successful candidate will be based at our Wiri Depot majority of the time with a couple of days based at our Queen Street office or as required.

Your key responsibilities include:

• Manage procurement and inventory of maintenance consumables, tooling, PPE, and office supplies.
• Coordinate office and depot maintenance, carpark register, company vehicle servicing, and equipment repairs.
• Process invoices, purchase orders, and receipts in alignment with finance and procurement policies.
• Support payroll-related tasks, travel privileges, ID cards, name badges, and access cards for staff and contractors.
• Assist with Maximo functionality testing, data input, and support for the Maintenance Fleet Transition Project.
• Collaborate with the Executive Assistant to provide administrative support across departments. This includes organising catering, logistics for meetings, functions and engagement events across our Queen St office and various depots.

• Proven experience in an administrative, operations, or office coordination role.
• Strong knowledge of procurement and financial systems (Maximo experience preferred).
• Excellent communication and strong interpersonal skills.
• Highly organised, detail oriented with the ability to multitask.
• Proactive problem-solver with a team-first attitude.
• Flexibility to travel across various offices and depots as required.

• Discounted gym membership: Access discounted Les Mills Gym membership
• Free train travel for yourself and travel privilege for your nominated family, friend and dependents
• NZ Railways Trust Membership: Benefit from discounted holiday accommodation and medical perks

Apply now and help drive excellence at Auckland One Rail!