[ref. o4438816] Auckland - Administration Assistant and Sales Support
Auckland
Administration Assistant and Sales Support
Location: Henderson, AucklandWage: $60,320 - $66,560
Full-time, 40 hours/weekWe are looking for an Administration Assistant Sales Support to assist the company's day-
to-day operations. Administrative and Sales Support is essential in supporting sales
processes, shipment coordination, meeting facilitation, and cross-departmental tasks. This
position requires a highly organised individual with strong attention to detail and the ability
to optimise processes. The role includes providing backup for accounting functions, preparing comprehensive sales user manuals, and assisting insales and inventory management process improvements to enhance operational efficiency.
About us
MP Biomedicals New Zealand is a specialized manufacturer of high-quality bovine plasma
proteins for use in the bio-pharmaceutical, animal health and diagnostic industry.
Why join us
In joining our global team, you can expect to be warmly welcomed, on-boarded well, and
the level of communication and collaboration across our team, which is truly global.
The Role
Sales Support
- Provide administrative and operational support for sales-related activities, ensuring
- Collaborate with the sales team to address client inquiries, prepare quotations, and
- Review customer PO and verify the order details, including product specifications,
- Shipment Organization and Documentation
- Shipment coordination: Arrange dispatch dates based on customer requirements
accurate shipments. Monitor shipment progress and resolve any delays or issues.
- Export documentation: Prepare and manage required export documents, including
shipment-related paperwork as necessary.
- Ensure shipment documents comply with regulations and customer requirements.
- Coordinate with logistics providers to resolve any issues related to shipments.
- Compile, record, and distribute accurate meeting minutes and action items from
- Ensure timely follow-up on action items and maintain records for future reference.
- Accounts and Finance Support:
functions.
- Work Order and Purchase Order Management:
- Documentation and User Manual Development:
Assist in drafting detailed user manuals for key operational processes, including: Stock movement tracking.
Accounts payable and receivable functions.Banking and export-related operations.
Ensure manuals are clear, comprehensive, and accessible to users.
- Process Optimization:
propose process enhancements.
Assist in implementing optimized procedures to enhance efficiency and accuracy.
- Other Responsibilities
Provide support for emergency or temporary tasks as assigned by management.
Work collaboratively with various teams to ensure operational continuity during peakperiods.
The successful applicant will ideally have the following- A relevant degree in accounting
- Familiarity with AP and AR processes
- Previous experience in sales support, customer service, logistics, or a related
- Proficiency in Microsoft Office Suite and document management tools
- Strong organizational skills, with the ability to multitask and prioritize work
- Excellent written and verbal communication skills
- Strong attention to detail, particularly in verifying order details and ensuring
- Ability to work both independently and collaboratively in a fast-paced environment
- A flexible and adaptable mindset to handle dynamic business requirements
- A positive, eager to learn and can-do attitude
already located in NZ only.
Auckland
providing top-quality products and exceptional customer service for over three decades.
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