Personal Assistant
Contract: 12 months fixed-term, full-time
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we - re building a health system underpinned by partnership, equity, sustainability, whanau-centred care, and excellence.
About the Role
We - re looking for a highly organised and proactive Personal Assistant to support the Wellington Locality Operations Manager and Clinical Lead. This key role helps ensure our teams deliver high-quality, safe services that align with best practice and meet service needs.
You - ll be someone who builds strong working relationships with a range of people and takes pride in creating a positive, professional environment. You - ll play a central role in keeping things running smoothly and supporting others to do their best work.
In this position, you'll provide timely and accurate administrative support across the operational area and ensure the smooth flow of information across the Mental Health Addictions and Intellectual Disability Services (MHAIDS). You - ll also contribute to project work and take on additional tasks as needed, helping us stay flexible in a fast-changing environment.
This is a full-time role working Monday - Friday, 40 hours per week. The full salary range is $78,664 - $ 85,600.
About the Team
MHAIDS works across the Wairarapa and Capital, Coast Hutt Valley District, with multiple specialist facilities. We are a busy and diverse service made up of a mixture of clinical and non-clinical staff who are committed to providing a high-quality service to patients and visiting whanau.
While working closely with the Operations Manager and Clinical Lead to provide direct support, you will also work collaboratively with other PAs/EAs within MHAIDS to ensure consistency of practice, and an equal distribution of workload amongst administration staff.We are passionate about the work we do and value a supportive and inclusive work environment.
About you
Essential skills and experience we are looking for:
- Proven experience in a senior administrative role - ideally within the health industry
- A relevant qualification or demonstrated experience in business administration and a full (clean) drivers licence
- The ability to communicate clearly, work with integrity, and retain confidentiality
- Advanced IT skills in finance systems, MS Office suite including Outlook, Word, Excel and PowerPoint, Visio, and calendar management skills.
- Demonstrated ability to draft executive reports
Desirable experience:
- Oracle (FPIM)
- Recruitment processes
- Research and Analysis
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is - the weaving of wellness - . We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability.A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Maori, Pacific Peoples, and the Disability Community.
How to Apply
To apply please click- apply now.
- All applications must be submitted through our online careers
- portal by 25th May.
If you have any questions about the role, please contact lucy.britland@tewhatuora.govt.nz
We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.