Office Administrator / Bookkeeper
- Full-time opportunity - flexible hours between 9:30am-4:30pm
- Varied, Impactful Work
- Office-Based Role in a Growing Local Business
Are you an organised, proactive, and experienced administrator looking for flexible hours and a dynamic work environment?
We're seeking a Senior Office Administrator to join our fast- growing team based in Albany, Auckland.
- Friday 9:30am
- 4:30pm (with some flexibility to support work-life balance and family commitments).
About Us
We are a fast-growing Auckland-based company specialising in 3D printing, dedicated to delivering outstanding customer experiences. Our culture is dynamic, collaborative, and growth-oriented, offering genuine opportunities for learning and professional development.
About the Role
As our Senior Office Administrator, you'll be the go-to person for all office operations, ensuring smooth daily workflows and driving process improvements across the organisation. You'll handle everything from accounting and inventory management to customer communication and HR coordination - playing a vital role in supporting business efficiency and growth.
Key Responsibilities:- Maintain an engaging and efficient office environment
- Coordinate office operations (supplies, equipment, maintenance)
- Identify and implement process and efficiency improvements
- Support automation of administrative and accounting workflows
- Manage day-to-day accounting transactions using Xero
- Ensure accurate financial record-keeping and reconciliations
- Prepare quotations, sales orders, invoices, and arrange couriers
- Maintain up-to-date inventory and stock records
- Respond to customer queries in-store and via social media
- Support internal and external communications with stakeholders
- Assist in analysing business data and preparing management reports
- Provide insights to support decision-making and operational improvement
- Maintain employee records and support onboarding/offboarding
- Assist with payroll and benefits administration
- Support wellbeing and staff engagement initiatives
- Proven experience in office administration (minimum 1 year local experience required)
- Proficiency with Xero, payroll systems, and Google Workspace (Sheets, Forms)
- Experience automating accounting or admin workflows
- Hands-on experience preparing GST returns
- Basic understanding of coding or programming is a plus
- Self-motivated, detail-oriented, and able to work independently
- Supportive and flexible work environment
- Opportunities to learn, grow, and make an impact
- Collaborative and innovative team culture
If you're ready to take the next step in your career and join a growing, future-focused company - apply now with an up to date CV and brief cover letter.
Please Quote Reference Number 13982