Office Administrator - Dunedin
Dunedin
About the Role
We're looking for a cheerful, energetic, and highly organized Office Administrator to join our team at South Care - Dunedin. In this 30-hour full-time permanent role, you'll play a key part in ensuring the smooth day-to-day operations of the facility, allowing the team to focus on providing quality care for residents.Usual hours are Monday to Friday (excluding public holidays) from 9 am to 5 pm.
Key Responsibilities
As an Office Administrator, you will:- Be the immediate face of the site, welcoming visitors and representing the facility with professionalism and warmth.
- Support the Facility Manager with compliance, maintenance, and staff performance.
- Ensure audit readiness and manage administrative processes effectively.
- Liaise with Head Office on accounts, recruitment, and procurement matters.
- Maintain office supplies and equipment and prepare regular reports.
- Manage resident admission, medical appointments, and record-keeping.
- Serve as the facility's front-of-house receptionist for visitors, residents’ whanau, and inquiries.
- Coordinate weekly shopping for residents and handle supplier accounts with accuracy.
- Build strong connections with the local community to foster relationships and enhance the facility's presence.
- Uphold confidentiality and discretion in all matters.
- South Care Rest Home & Hospital is a 70-bed aged care home located a stone’s throw away from Woodhaugh Gardens and very close to town amenities in North Dunedin.
- We are proudly part of Sound Care Group, whose five aged care homes are committed to delivering holistic nursing care to our residents.
About You
We're seeking someone with:- Solid experience in office administration or similar roles.
- A proven connection to the local community and the ability to establish strong networks.
- You must be based locally and familiar with the area to effectively support our residents and facility needs.
- Advanced computer proficiency and a full NZ driver’s license.
- Exceptional organizational skills and attention to detail.
- Interest or experience in eldercare or disability support.
- Strong communication skills and the ability to work across diverse teams.
- A warm and approachable personality to welcome all visitors and inquiries.
- A flexible, proactive, and responsible approach to challenges.
- Physical fitness and a willingness to continually learn and grow.
If this sounds like you, we’d love to hear from you!
Applications close on 12 May. We will review applications as they come in and may close the advertisement earlier if the role is filled.
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