Facilities Co-ordinator
This role requires excellent organisational skills, a proactive approach, and a strong customer service mindset.
Key Responsibilities- Facilities Operations Support
o Coordinate day-to-day maintenance requests and repairs across assigned properties.
o Ensure timely resolution of facilities issues to maintain high building presentation standards.
o Monitor and update maintenance schedules and ensure planned preventative maintenance is delivered on time.- Contractor and Supplier Coordination
o Engage and liaise with contractors, suppliers, and service providers to ensure work is completed to the required standard.
o Track contractor performance and ensure compliance with health and safety regulations.- Tenant Liaison
o Act as the first point of contact for tenants regarding facilities matters.
o Build positive relationships with tenants, ensuring prompt, professional responses to enquiries and issues.- Compliance and Safety
o Support compliance with building regulations, health and safety standards, and company policies.
o Maintain accurate facilities records, logs, and compliance documentation.- Administrative Support
o Assist with the preparation of reports, maintenance logs, contractor records, and invoicing.
o Manage facilities-related documentation and databases to ensure accuracy and accessibility.- Continuous Improvement
o Contribute to the development of improved facilities processes and procedures.
o Support the Facilities Manager with project coordination and other duties as required.
About You- Proven experience in facilities coordination, property management, or a related role.
- Strong organisational and time management skills with the ability to handle multiple tasks.
- Excellent communication and relationship management skills.
- Proficient in Microsoft Office and comfortable learning property management or maintenance systems.
- A proactive, solutions-focused approach with strong attention to detail.
- Understanding of health and safety regulations (advantageous).
- Full NZ driver's licence.
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