Bookkeeper / Office Administrator (Dual Sites)
Job Type: Full-time / Permanent
Are you an organized financial professional looking to anchor the operations of a growing business?We are an established commercial truck washing company expanding our footprint with a brand-new, state-of-the-art branch in Tauranga. To support this exciting growth, we are seeking a versatile and detail-oriented Bookkeeper / Office Administrator to manage the day-to-day financial transactions and administrative workflows for both our new Tauranga site and our existing Rotorua branch.
If you thrive on keeping accounts immaculate, processes streamlined, and love being the operational backbone of a team, we want to hear from you.About the Role
In this newly created position, you will split your focus between formal bookkeeping and general office administration. You will ensure the smooth financial running of two busy regional branches, keeping our operations moving as efficiently as our wash bays.
Key Accountabilities- Financial Record Keeping: Maintain accurate, up-to-date ledgers, journals, and financial statements for both branches using cloud-based accounting software.
- Accounts Payable & Receivable: Process supplier invoices, reconcile statements, manage debt collection, and ensure timely invoicing of our fleet clients.
- Payroll & Compliance: Prepare and process wages, manage superannuation contributions, and assist with PAYE and GST preparation/filing.
- Bank Reconciliation: Conduct regular reconciliation of bank accounts, credit cards, and petty cash.
- Reporting: Prepare trial balances, profit and loss statements, and cash flow summaries for management review.
- Office Administration: Manage incoming correspondence, maintain digital filing systems, order office supplies, and provide general administrative support to the branch managers.
To hit the ground running in this fast-paced environment, you will need a solid foundation in accounting principles and a proactive attitude.
Qualifications & Experience- A relevant tertiary qualification in Accounting, Business Administration, or Finance, OR
- A minimum of two (2) years of hands-on, practical experience in a dedicated bookkeeping or accounts position.
- Software Savvy: High proficiency with modern cloud accounting platforms (e.g., Xero or MYOB) and the Microsoft Office suite (especially Excel).
- Systems Thinker: Excellent organizational skills with the ability to manage time effectively across dual-branch requirements.
- Communication: Strong verbal and written communication skills to liaise confidently with clients, suppliers, and team members based in Rotorua.
- Attention to Detail: High accuracy in data entry and financial reporting.
- Industry Fit: A down-to-earth, reliable approach. Experience working in transport, automotive, trades, or logistics sectors is a definite plus, though not essential.
- A competitive salary tailored to your experience and qualifications.
- The chance to help shape the administrative processes of a brand-new branch from day one.
- A supportive, stable team culture within a thriving industry.
If you have the skills, experience, and drive to keep our businesses financially balanced and organized, please apply today by submitting your CV and a brief cover letter outlining your suitability for the role.