[ref. j70575516] Tokoroa - Personal Assistantat Ara Poutama Aotearoa (Department of Corrections)64,604 - 72,370

Ehara taku toa I te toa takitahi engari he toa takitini

• My strength is not the strength of my own, but the strength of many.

Ngā kawenga | About the roleBased at Spring Hill Corrections Facility (SHCF) in the North Waikato and reporting to the General Manager, this position is critical to the success of our SHCF Senior Leadership Team providing high quality administrative support in a very busy operational environment!We are looking for an experienced candidate who has a mature approach to work and life, is a good problem solver and can handle whatever comes their way.

With a keen eye for detail, you will be instrumental in supporting our General Manager and their business unit, acting as a key point of contact for internal and external customers, juggling a multiple of priorities and continuously seeking out ways of streamlining tasks.

Ngā pūkenga me ngā wheako | Skills and experiencePossessing exceptional communication and proven organisational skills, your duties and responsibilities will be varied including:Diary Management, email oversight and communication management for the General ManagerCo-ordination and organisation of meetings and other events on behalf of the General ManagerTravel and expenses coordinationReporting, presentations and management of general correspondenceMaintaining and updating records, systems and filesYou will be proactive in nature, quick to identify, address and resolve the needs of your customers.

You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information, delivering a high level of service to our team.Integrity is the key to working in our environment here at Ara Poutama Aotearoa; maintaining confidentiality and discretion is absolutely essential.

The skills and experience required for the role include:Experience in operating as a Trusted Advisor to the General Manager, always ensuring confidentiality.Strong experience and knowledge of office administration.Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.Excellent communication, teamwork, and people skills.The ability to organise effectively, be adaptable, multi-task, and meet deadlines.The ability to develop, foster and maintain positive working relationships with a diverse range of people.Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.Alignment with our departmental values that shape the way we conduct our mahi.Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

• $72,370 per annum.

• Hōkai Rangi (https://careers.corrections.govt.nz/strategy).There are health and well-being, professional development, staff support and financial benefits available to staff.Tono ināianei | Apply NowTo apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience.

• we ask that you provide examples which reflect and demonstrate our organisation values.Applications close on: Sunday 11th May 2025.It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace.

We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

Applications received via email will not be considered.If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at careers@corrections.govt.nz.