Accounts Administrator

• Title: Accounts Administrator
• Guaranteed hours: 30 per week
• Houly Rate: $30 - $35
• Location: Auckland

Key Responsibilities:

• Carry out daily bookkeeping tasks, including recording income and expenses related to tipper trucks, fuel, maintenance, and construction projects.
• Process accounts payable and receivable, including entering supplier invoices and preparing customer invoices for cartage and construction work.
• Maintain accurate customer records, supplier details, job files, and pricing information.
• Work with drivers, site supervisors, and management to ensure loads, job hours, and materials delivered are recorded correctly.
• Assist with setting up new clients, suppliers, and subcontractors in the system.
• Reconcile bank accounts, fuel cards, credit cards, and supplier statements regularly.
• Maintain cashbooks and ensure all financial records are up to date.
• Process payroll for drivers and construction workers, including checking timesheets and overtime.
• Enter data accurately and maintain organised financial and job-related documents.
• Communicate with suppliers (fuel companies, workshops, quarries) and customers regarding invoices, payments, and credits.
• Monitor outstanding invoices and follow up on overdue payments.
• Check load dockets, job sheets, and invoices for accuracy and report any issues to management.
• Prepare and send invoices based on hourly rates, loads delivered, or project agreements.
• Use accounting and job management software to manage records efficiently.
• Maintain confidentiality of financial and business information.

Key Requirements:

• 2 years experience or level 4 qualifications.

How to Apply:

Apply online or send your CV in email to [email protected]