Personal assistant

Imperial College of New Zealand is a Private Training Establishment (PTE), registered and accredited by the New Zealand Qualification Authority (NZQA). NZQA is confident in the educational performance and capability in self-assessment of Imperial College of New Zealand.

You will be working from Monday to Friday with minimum of 30 hours and maximum of 40 Hours.

Key Responsibilities:

• Maintaining executive diaries, scheduling appointments, and coordinating meetings and travel arrangements to ensure efficient time management and smooth operational planning for senior management.
• Attending meetings with management, preparing agendas, recording accurate minutes, and following up on action items to ensure timely completion and effective implementation of decisions.
• Supervising and supporting junior administrative and clerical staff as required, providing guidance, task allocation, and oversight to ensure efficient workflow and adherence to organisational standards.
• Conducting research and preparing reports, briefing notes, memoranda, and correspondence on behalf of senior management to support informed decision-making and organisational planning.
• Handling incoming and outgoing correspondence, including emails and mail, and maintaining accurate and systematic filing systems to ensure efficient record management and information retrieval.
• Liaising with internal staff and external stakeholders on operational and administrative matters to support management functions, ensuring effective communication, coordination, and timely resolution of issues.
• Ensuring compliance with organisational policies and data protection, follow company rules and legal requirements about privacy and data security.
• Screening telephone calls, responding to enquiries, and prioritising communications on behalf of management to ensure effective information flow and timely handling of important matters.
• Taking dictation and preparing professional documents, reports, and presentations with accuracy and attention to detail to support management and organisational requirements.
• Organise, store, and update business or staff information (like contracts, HR records, financial documents, etc.

Skills we are Looking For:

• Work Experience: To be successful you must have at least 2 years of relevant work experience or Level 5 diploma or higher qualification (subject area flexible)
• Accuracy & Attention to Detail: A meticulous approach to ensure every task is completed accurately and to the highest standard.

Outstanding Time Management: Ability to juggle multiple priorities effectively, meet deadlines, and excel in a fast-paced environment.

• May work in stressful conditions if they support managers who are in high-pressure jobs.
• Zero Tolerance of alcohol and drugs in the workplace
• Clean Character Background

Salary can be negotiated as per your experience level between $32 to $40 per hour.

If you think you would be a great fit for company, please respond with a cover letter and detailed CV.