Business Administrator, Te Awapuni Moana Trust

Gisborne | Part-Time (Permanent) | Closes: 30 June 2025

Te Awapuni Moana Trust is a Toopu Whenua Trust constituted under Te Ture Whenua Maori Act 1993 and established exclusively for Maori community purposes. We are now transitioning from external to internal administration and seek a skilled and values-driven Business Administrator / Secretary to lead this transition and provide ongoing financial, compliance, and governance support for the long term.

This is a senior, part-time permanent role, ideally suited to a Chartered Accountant (CA ANZ) or Certified Practicing Accountant with strong experience in trust accounting and statutory reporting.

Key Responsibilities: Financial Management

• Lead day-to-day accounting in Xero: coding, invoicing, GST returns, cashflow
• Manage Trustee fee processing via PayHero
• Ensure accuracy of lease invoicing aligned to agreements
• Prepare monthly or quarterly financial reports for hui

• Prepare accounts using PBE SFR – Accrual (Not-For-Profit) framework
• Coordinate with auditors and ensure audit is completed prior to AGM

• Maintain compliance with Charities Services, IRD, and Companies Office
• File annual returns and update public registers
• Support governance reporting and trustee information obligations

• Manage transition of bank mandates (Westpac) to new signatories
• Maintain secure payment workflows and banking records

• Oversee transfer and secure management of all Trust records (digital and physical)
• Coordinate with IT support to establish cloud-based file systems

• Prepare hui materials: agendas, trustee packs, minutes, and resolutions
• Maintain Trust calendar and support coordination of trustee responsibilities

• CA ANZ, CPA, or other NZ-recognised accounting qualification
• Minimum 5 years' experience in financial leadership, trust, or not-for-profit administration
• Skilled in Xero, PayHero, and cloud-based accounting systems
• Experienced in audit, compliance, budgeting, and reporting
• Strong attention to detail, confidentiality, and stakeholder communication
• Comfortable operating within tikanga Maori and kaupapa-based governance environments

• This is a long-term, ongoing position beyond the transition phase
• Trustees retain financial signing rights – this is a support and advisory role
• Based in Gisborne, with flexibility available for the right candidate
• Reports directly to the Chairperson and supports the Board of Trustees

To Apply: Please send your CV and a cover letter outlining your suitability for this role to

Ph: 06 8691433