Contract Administrator
Excellent opportunity for a Contract Administrator to join our Greenspace team based in Ngaruawahia or surrounding areas
At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.
**Ko te take ka parekareka e koe ki te mahi ki konei | Why you will enjoy working here**
Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:
- Free access to Marram health care benefits and discounted holiday homes
- Discounts for Samsung, PB Tech, Gym memberships and more!
- $500 bonus for current employees who refer a friend to Downer
- Progression and development programs on offer including our inspiring leader's programme for top performers
**Te** **kowhiringa | The Opportunity**
We are seeking a highly organised and proactive Contract Administration Coordinator to support our Waikato Greenspace operations. Based in Ngaruawahia or surrounding areas, this is a pivotal role responsible for coordinating administrative, financial, and operational support functions that underpin successful contract delivery.
You'll be a key team player, working across job management systems, customer interactions, reporting, and subcontractor coordination to ensure everything runs smoothly and efficiently. This role also offers the opportunity to contribute to quality auditing and contract improvement initiatives.
Key Responsibilities:
- Oversee end of month processes, prepare claim and report documentation
- Act as a point of contact for customer queries
- Monitor compliance with response timeframes and reporting requirements
- Process and maintain all contract documentation including variations, quotes, and notices
- Assist with contract and tender documentation, including formatting and submission
- Prepare meeting agendas, record minutes, and track action times
- Assist with debtors administration, including invoicing support and follow ups
- Champion and manage job workflows using MS Dynamics and AWM
- Support the administration of health and safety requirements across all jobs
- Provide general support to delivery teams, including coordination of phones, passwords, fuel cards, and day to day operational needs
**Nga pukenga matua | Important Skills**
You're a motivated and detail-oriented professional who thrives in a fast-paced environment
You'll also have:
- Minimum 5 years' experience in contract administration
- Experience working with SharePoint, including document management and collaboration, would be beneficial
- High level of proficiency in MS Office suite
- Proven experience in building contract claims and invoicing
- Be a confident communicator and enjoy working with a wide variety of customers
- Excellent organisation skills along with the ability to prioritize tasks and meet deadlines
- Strong interpersonal skills and confidence in building and maintaining relationships at all levels
**Ko wai matou | Our Organisation**
Want to know more about what it is like to work at Downer? Then head to our People Site here!
**Me pehea ki te tono | How to apply**
*If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 733507*
We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.