Admin and Operations Coordinator

At OVP Plumbing & Gas, we’re not just fixing pipes — we’re building a team where every person counts. And right now, we need an Admin & Operations superstar to keep us running like clockwork.

You’ll be joining a small, growing team that strives to do good work every day. No commuting into Wellington, as you’ll be working in our Alicetown office, directly with the owner. We work together and get things done as a team.

At OVP Plumbing & Gas, we cover all aspects of Plumbing, Gasfitting, and Drainlaying. We work with some of the best clients in Wellington and collaborate with top trades across the city.

In this role, you’ll be the backbone of our operations — coordinating schedules, preparing and sending invoices, managing job processes, supporting our on-site team, and keeping everything organised and running smoothly.

We’re a fun, dynamic crew striving to be the best plumbing company in Wellington.

About the Role

As the friendly face of OVP and the first point of contact for our valued customers, you’ll keep our admin and operations humming.

This is your chance to step into a pivotal role in a company that takes pride in what we do. You’ll be part of a team that genuinely supports one another, values your input, and works hard while having a laugh along the way. You’ll enjoy plenty of variety, and work with some very special clients.

Your day-to-day will include:

• Handling customer enquiries, scheduling, and rescheduling jobs
• Managing the OVP customer calendar
• Creating invoices and sending invoices
• Monitoring and reporting on jobs from start to finish
• Ordering and managing parts and stock
• Supporting our tradespeople to help them do their best work
• Coordinating with suppliers and their invoices
• Providing support to the owner and team
• Jumping in where needed to keep things moving

• Minimum 6 years in an administration role (Plumbing firm or Construction industry experience a bonus)
• Experience with Fergus or another trade management system (preferred)
• Strong administration skills, including strong in invoicing
• Excellent organisational skills — able to juggle multiple priorities with ease
• Strong communication skills, confident to take charge when needed
• A friendly, customer-focused nature
• A sense of humour and a positive, can-do attitude
• Willingness to learn and grow with our company as we grow
• Team player who also works well independently

• Permanent position based in Alicetown, Lower Hutt (great parking and close to public transport)
• Hours: Monday to Friday, 7.30am – 4:30pm
• Must have the right to work in New Zealand

If you love a fast-paced role, thrive on keeping things organised, and want to join a team that actually appreciates you — hit apply now.