Project Assistant (Civil)
Project Coordination & Admin | Work Across Field + Office
About Us:
Waipa Civil are proven industry leaders in the civil construction sector. We pride ourselves on a strong company culture where teamwork, safety, and quality are our core values. Based in the Waikato, our crews deliver a wide range of civil infrastructure projects throughout the region.
Position Overview:
We’re currently looking for a reliable, organised Project Assistant to join our team. This is a hands-on role at the heart of our project teams. The Project Assistant is responsible for coordinating day-to-day activities, submitting plans and permits, conducting on-site inspections, and ensuring accurate documentation is maintained at every stage.This is a full-time role supporting the delivery of civil projects by working closely with engineers, project managers and foremen to keep things running smoothly — across both the field and office.
Key Responsibilities:
- Assist in coordinating project activities
- Work with engineers, project managers and site teams to ensure timely task completion
- Maintain project documentation, including drawings, permits, and reports
- Submit traffic management plans, service plans, and water shutdown applications
- Schedule third-party service mark outs for sites
- Notify the public of water shutdowns via letter drops, calls, and site visits
- Conduct onsite meter inspections and maintain accurate records
- Schedule and perform audits for traffic management, health and safety, and meter inspections
- Maintain contract health and safety reports and vehicle pre-starts
- Schedule vehicles for servicing and ensure small plant is within calibration
- Provide general administrative support
Requirements:
- Strong coordination and communication skills
- Detail-oriented with confidence managing project systems and documentation
- Comfortable working alongside project engineers and site teams
- Competent using Microsoft Office and digital systems
- Physically capable of performing site visits and inspections
- Full NZ Driver’s License
- Previous experience in construction or civil infrastructure would be an advantage
What We Offer:
- Competitive salary within a respected local Company
- A supportive team culture and hands-on project environment
- Exposure to a wide range of civil infrastructure projects
We’re looking for someone reliable, practical, and motivated to contribute to real project outcomes.
How to Apply
If you’re keen, send your CV and a short cover letter to Careers at careers@waipacivil.co.nz with the subject “Project Assistant”.
Note: Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our team.
Applicants for this position should have NZ residency or a valid NZ work visa.