Project Administrator

Key Responsibilities: Contract Administration

• Assist Project Teams with successful completion of projects through our systems.
• Administration of pre-start documentation including setting up folders in system.
• Complete quality assurance information for clients as and when required.
• Prepare TMP and CAR documentation.
• Compare contract KPIs and ensure performance is being met.
• Administration for Project close out, including purchase orders and quality assurance.
• Administration of project documentation and where needed communicate to clients, consultants, sub-contractors, suppliers, and site teams.
• Assist both Operations and Contracts Managers in administration tasks.

• Manage day-to-day transactions of internal hire and purchases for the operations and office teams.
• Manage PPE stock including stock take and ordering.
• Ordering key stationery supplies for field staff and office staff.
• Assist in procurement of materials, or equipment for both Waikato and BOP branches.

• Support the office as and when required through providing reception support including answering phones and greeting guests.
• Support field staff with purchase orders, supplier queries, WMS issues and training.
• Assist and carry out administrative duties with regard to WMS (Workbench and Upvise)

• Manage the process of purchase orders for the business.
• Manage the claim process on a weekly basis.
• Support group finance team with creditors follow ups.
• Support group finance team with debtor follow ups.

• 2+ years of experience in administration or similar role. (desirable but not essential)
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Experience with WMS Systems ie Workbench,
• Ability to manage multiple tasks and projects simultaneously.
• Problem-solving mindset and attention to detail.