Office Administrator & Reception
Blenheim
About Us
We’re a down-to-earth, supportive team delivering high-quality electrical, security, fire alarm, and
compliance services across Marlborough. Our work is varied — from vineyard and commercial
maintenance, installations and inspections to residential jobs like lighting upgrades and renovation
smoothly for the people and businesses that depend on us.
Our team includes qualified sparkies, apprentices, security techs and fire technicians.
We’re looking for the right people to strengthen our crew — team players with a positive attitude, a
good sense of humour, strong communication skills, and a commitment to working together toward
Role: Office Administrator
Reporting to: Office Manager
Works with: Office team, electricians, customers & suppliers
Hours: 8am - 4:30pm preferable, although we can work with you to find the right flexibility
Your role as Office Administrator is essential in keeping our operations running smoothly. You’ll be
responsible for scheduling, compliance, invoicing, and general admin support — while also being the
friendly first point of contact for customers. You’ll work closely with electricians, project managers, and the owner to make sure everything’s where it should be — on time, accurate, and professional.
You’ll also play a key role in supporting our marketing efforts by helping to build and grow our social
media presence, contributing creative ideas for advertising and sponsorships, and assisting with
We’re a down-to-earth, supportive team delivering high-quality electrical, security, fire alarm, and
compliance services across Marlborough. Our work is varied — from vineyard and commercial
maintenance, installations and inspections to residential jobs like lighting upgrades and renovation
work.
We take pride in doing things properly, building strong relationships, and keeping things runningsmoothly for the people and businesses that depend on us.
Our team includes qualified sparkies, apprentices, security techs and fire technicians.
We’re looking for the right people to strengthen our crew — team players with a positive attitude, a
good sense of humour, strong communication skills, and a commitment to working together toward
shared goals. Sound like your kind of crew? Get in touch — we’d love to hear from you.
Position DetailsRole: Office Administrator
Reporting to: Office Manager
Works with: Office team, electricians, customers & suppliers
Hours: 8am - 4:30pm preferable, although we can work with you to find the right flexibility
Pay: Negotiable based on experience and skills
What You’ll DoYour role as Office Administrator is essential in keeping our operations running smoothly. You’ll be
responsible for scheduling, compliance, invoicing, and general admin support — while also being the
friendly first point of contact for customers. You’ll work closely with electricians, project managers, and the owner to make sure everything’s where it should be — on time, accurate, and professional.
You’ll also play a key role in supporting our marketing efforts by helping to build and grow our social
media presence, contributing creative ideas for advertising and sponsorships, and assisting with
customer communications.
You will maintain and update client contact databases, follow up on customer feedback and servicesatisfaction surveys, and help manage newsletters and other communications.
Key Responsibilities- Schedule and book daily jobs and inspections
- Communicate job changes with electricians & customers
- Answer phones, greet clients, and manage general enquiries and reception
- Maintain compliance documentation and submit to building owners/council
- Process invoices and credits, liaise with trades staff, and follow up on outstanding accounts
- Keep digital records accurate — enter data, file documents, and update systems
- Assist with mail, supplies, and office tidiness
- Help manage health & safety documentation and contractor pre-quals
- Support management with quotes, scheduling, and admin follow-ups
- Daily and weekly schedules are completed and communicated clearly
- Compliance documentation is 100% accurate and submitted on time
- Customer and supplier communication is professional and prompt
- Invoices and financial records are maintained with minimal errors
- Office is tidy, stocked, and running efficiently
- H&S records and training requirements are always current
- Owners receive timely admin support and reminders
- Social media channels show regular activity and growing engagement
- Client databases and customer communications are up to date and accurate
- Excellent attention to detail and strong organisational skills - a master multi-tasker!
- Great communicator with both the team and our clients
- Self-motivated and proactive — solves problems on the go
- Committed to quality, safety, and great service
- Shows up on time, takes pride in their work, and follows systems
- Friendly, professional, and a real team player
- Previous admin experience (2+ years preferred)
- Comfortable with systems like Simpro, Xero & Google Suite (although full training will be provided)
- Interest or experience in social media, marketing, or content creation
- Creative thinker with ideas to help grow our brand presence
- Clean criminal record and full work rights in New Zealand
- A supportive, friendly team that values your contribution and keeps things positive
- A stable, well-established company with a clear vision and respectful culture
- Regular team get-togethers and social events — work hard, have fun
- Opportunities to grow and develop your skills
- A varied role that keeps things interesting — no boring routine here
- A workplace where communication and teamwork come first
- Competitive pay and benefits reflecting the value you bring
- Health insurance — because your wellbeing matters to us
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