Receptionist/Office Administrator - School Office

If you have a welcoming personality, are flexible and calm under pressure we would love to hear from you. This is a full-time position, term time only.

• Be the first point of contact in the office area. Meet and greet visitors, whanau, students and staff. Be the ‘face’ of the school.
• Maintain a clean, organized, up to date reception and foyer area.
• Ensure all visitors are directed to the people concerned. Ensure visitors sign in and out.
• Assist with student, staff and community inquiries and provide support where needed.
• Process payments (cash/card) and issue receipts, using our eftpos and till.
• Primary First Aider - Administer first aid to students. Keep medical files/register current. Administer medication. Contact parents/caregivers and emergency services when required. Keep the Wellness Room clean and tidy.
• Verify that individuals picking up students are authorized (e.g., checking contacts and documentation).
• Perform data entry for ENROL and Etap.
• Keep up to date and current with new office innovations: website, FaceBook, school sign, community details and communication.
• Complete uniform sales and orders.
• Maintain confidentiality and handle sensitive information discreetly.
• Demonstrate a willingness to learn new skills.
• Enjoy working with Y0-8 students providing support when needed.
• Replenish, stock and purchase supplies and catering as required
• Liaise with outside providers.
• Ensure attention to detail and accuracy in all tasks and with data.
• Calm under pressure
• Receptive to assistance and feedback
• Have a clear Police Vett.
• Produce documentation in a timely fashion and meet deadlines.
• Have a sense of humour
• Undertake all necessary tasks as required by the Principal.
• Demonstrates strong communication and interpersonal skills.
• Is organised, reliable and able to multitask in a busy environment.

• Experience with ENROL and Etap systems is advantageous.
• A current first aid certificate is preferred.
• Experience with graphic design using Adobe Acrobat, Canva, Design, Google apps – mail, calendar, cloud, photos, sheets, drive, …
• Previous school office experience preferred