Project Coordinator/ Administration

We are a construction company and are Seeking a Project Coordinator / Administration for approx 20 hours per week. Depending on workload hours could increase in the future. Based in Woodhill / Helensville

1. Keep projects running smoothly by managing administrative tasks, tracking deadlines, scheduling meetings, and facilitating communication between team managers, suppliers and owners.
2. Maintaining project documentation, generating reports and tracking deliveries. Creating Scope of Works, Estimating Costs and Contracts. Gathering all information to create a budget for works. Booking council inspections, communicating with consultants, lodging CCC documentation with council.
3. Organising meetings, maintaining timelines, and managing projects from start to finish.
4. Communication is a key part, acting as a liaison between director, builders, subcontractors and owners.
5. Proactively identifying solutions to issues and finding the best way forward.
6. Managing budgets, builders timesheets, doing cost analysis and invoicing clients. Experience using word, excel and zero would be helpful.
7. Working on marketing and advertising eg Facebook or social media outlets. Keeping website up to date.
8. Other general administration tasks eg, contracts for builders, phone calls, emails etc

Ideally looking for someone with some experience in the building industry, project coordinator experience or similar.

Please send a cover letter and CV to peterdyerbuilders@gmail.com