Project Coordiator

Hourly rate: $30-$35

About Us

ElaraGrid is an innovative startup incorporated in November 2024 and based in Rothesay Bay, Auckland. We provide smart energy storage solutions for homes and businesses, helping users optimize energy use, reduce costs, and increase reliability.

We are seeking a motivated Project Coordinator to join our growing team. In this role, you will work at the intersection of project delivery, contract management, and stakeholder coordination, helping us drive high-impact energy projects forward.

• Develop, review, and negotiate variations to contracts with suppliers, contractors, and clients—covering delivery terms, pricing, scope of services, and product specifications.
• Handle inquiries and resolve issues related to contracts, deliveries, installation schedules, service expectations, and stakeholder communications.
• Manage all documentation related to contracts, programs, and services, including import records, project logs, client agreements, compliance documents, and supplier contracts.
• Collaborate with Project Managers, Engineers, Installers, and Clients to ensure project timelines, technical specs, and quality benchmarks are met.
• Advise senior management on project progress, risks, client escalations, and contract changes, supporting strategic decisions and operational alignment.
• Oversee contractors (e.g., electricians, logistics teams), monitor site activities, and report deviations from work orders or site plans.
• Prepare internal updates and external reports on project performance, customer feedback, supplier metrics, and process improvements.
• Gather and analyse project data—delivery metrics, cost components, technical feedback—to support decision-making and innovation.
• Coordinate office or warehouse expansion efforts, including property search, lease negotiation, fit-out arrangements, and relocation planning.

The successful applicant should demonstrate the following:

• Bachelor or higher degree in engineering, statistics or project management.
• Strong attention to detail and excellent organizational skills
• Ability to manage contracts, documentation, and project timelines effectively
• Confident communicator with internal teams, contractors, and clients
• Proactive problem-solver with a hands-on approach to challenges
• Comfortable working across multiple projects and shifting priorities
• Able to interpret and support decisions from senior management
• Familiarity with project reporting, data analysis, and work order tracking
• Flexible, reliable, and adaptable in a fast-paced environment
• High proficiency in using MS Office
• Ability to communicate in a language other than English is desirable.
• Confident in approaching challenging conversations.
• Strong relationship-building skills with suppliers, ensuring timely delivery, quality control, and effective communication throughout the supply chain

If that sounds like you, please submit your CV with a brief cover letter.