[ref. j8397001] Facilities Coordinator
Company: Cornerstone Partners Limited
Location: Wellington Central, Wellington
Work Type: Full Time
Start Date: As soon as possible
Cornerstone Partners, a reputable property and development company based in Wellington, is seeking a dedicated Facilities Coordinator to join our team.
This role focuses on the smooth coordination and management of building facilities, ensuring effective maintenance, office support, and vendor relations.
The ideal candidate will have strong organisational skills and the ability to effectively manage day-to-day facilities operations. You will work closely with the Head of Facilities, Asset & Facilities Manager and contractors to ensure that all aspects of facilities operations run efficiently.
This position is ideal for someone looking to step into a hands-on role where they can coordinate building operations, provide operational support, manage purchase orders, and ensure day-to-day facilities functions run efficiently and smoothly.
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Key Responsibilities:
Facilities Operations Support:- Assist in overseeing the daily operations and maintenance of the building portfolio, ensuring properties are well-maintained and compliant with all regulations.
- Support the coordination of planned preventative maintenance works with contractors, ensuring costs align with contracts and quotes.
- Assist in managing and overseeing all repair and maintenance works, from coordination to completion.
- Liaise with contractors to ensure timely and quality execution of maintenance tasks.
- Address tenant issues and ensure prompt resolution in coordination with the FM team.
- Support budget management
- Create and manage purchase orders for all facilities-related tasks.
- Track the status of all purchase orders to ensure timely delivery.
- Assist in ensuring compliance with the Health and Safety at Work Act 2015 and building regulations.
- Help manage and review permits to work and ensure compliance with safety standards.
- Assist with risk assessments, incident reporting, and compliance checks.
- Conduct random audits on works being undertaken to ensure safety and compliance standards are met.
- Fire Warden Responsibilities
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Qualifications and Skills:
- Experience:
o Previous exposure to property/building maintenance, contractor or office management.
- Technical Skills:
o Experience with Facilities Management, Property or Accounting Software is a plus but not essential.
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Personal Attributes:
o Ability to communicate clearly and effectively with internal teams, contractors, and vendors. Strong writtenand verbal communication skills are essential for conveying information clearly and professionally.
o Strong interpersonal skills, able to interact effectively with contractors, vendors, and internal teams.
o Highly organised, with the ability to juggle multiple tasks and responsibilities simultaneously.
o A proactive, solutions-focused approach to problem-solving with a positive attitude.
o A team player with a strong work ethic, and a sense of humour to create a positive working atmosphere.